Consider making a life admin list

On my #19in2019 list, I have a number of house maintenance items. I googled and had a number of people out to the house to see the work and provide quotes.

Do you know what a frustrating process this has been? You would assume people would want the work but I’ve had to call/ WhatsApp people three times to just come out, keep hounding them for the promised quote, and on and on. I’m much more bored by this state of affairs than you are, trust me 🙂

With all this back and forth, because I couldn’t keep it all in my head, I announced to Dion, “I think we need to make a Life Admin list”.

A life admin list is a fancy name I like to use for a master list that has all the things you need to get done listed on it.

So I made the list, took a photo of it and emailed it to my husband.

Interestingly, he said he felt overwhelmed when he first looked at it but I felt much calmer because the noise in my head was louder than the actual number of items on the page (only 10).

Does a big to-do list make you feel overwhelmed or calm because you can now see what needs to be done?

Here are some benefits to making a life admin list:

  1. you’ll get the noise out of your head
  2. you’ll easily be able to categorise items (phone calls, internet research, errands, etc.)
  3. you can prioritise and see which you feel able to attend to right now, both emotionally and financially
  4. you’ll feel able to tackle them in appropriate time blocks
  5. you can easily delegate/ make a separate Honey Do plea

I attended to 3 of those items fairly quickly: followed up on a start date for the one person who was actually professional in his dealings with us, sent a WhatsApp to another to say something like “thank you for your interest, but we’ve decided to go with someone else” and for the third, I emailed to accept the quotation and suggest a time for the work to happen. 

All that took about 5 minutes.

I share that not to wow you with my productivity, but to show you that we often make things much bigger in our heads than they need to be.

It’s exactly what a Power Hour could be used for. Just get on the phone and sort a few things out, or send a few quick emails. Once things are scheduled, that’s half the battle won.

I promise you – you can do it!

Hit REPLY and let me know when you make your Life Admin List. I’ve posted mine on Instagram; if you post yours too, use the #LifeAdminList and I’ll pop by to say hello.

5 things to keep in mind when organising your space

A few bullet points of encouragement for your organising projects this Spring/ Autumn:

  1. Small spaces count. Your one drawer matters as much as an entire room. Start small to motivate you to keep on going. I also suggest starting with a small space that will make a difference to you mentally or emotionally.
  2. Declutter first. I’ve been saying this for years and it’s still true. Any space is easier to work with once you get rid of stuff.
  3. Just start. Don’t overthink things – it doesn’t matter where you start, as long as you do.
  4. You can do anything for 15 minutes – Flylady. You can. Set your timer and start with one drawer, one pile of paper, one shelf. If you feel like continuing after the first 15 minutes are over, great. Go ahead. But if you want to stop there, that’s also good. You can start again tomorrow with another 15 minutes.
  5. Use what you have. This is my favourite thing about Marie Kondo – she’s not about buying pretty containers and storage boxes, but recommends shoe boxes or whatever you have laying around.

And finally remember, there’s no perfect time to get organised – now is a good a time as any.

I created a printable last year when I did Spring into Organising. It’s still available for my friends in the Northern Hemisphere. Download the attached printable and print it out. If you liked this post, please feel free to share it on your social media or with a friend.

Which do you need more? Inner or outer calm?

I’ve written on the blog before about how, for me, outer order leads to inner calm.

To quickly give you a few examples, I feel like I can relax when my house is ordered and everything is in its place.

I feel like I can settle down and do good work when my desk is in order and there’s not a lot of stuff laying around.

I heard something on one of my favourite podcasts, Personality Hacker, a few months ago that I want to run by you.

I’m an ESTJ on Myers-Briggs. That J means I like order, structure, things in their place.

What they said was that for Js, outer order equals inner calm. That means a J’s environment must be sorted and orderly for their brains to feel calm.

Completely true for me.

And for Ps, their thinking needs to be orderly and sorted for them to feel calm.

They don’t need their environment to be completely orderly to feel calm.

Wow – such a different take on the process.

Does this resonate for you?

Not?

Nevertheless, most people do say that they feel better if their environment is orderly.

Where do you need to create some order in your home? Is it in your bedroom, living area, kitchen, kids’ room?

Which small steps can you take over the next week to create more order in your life?

Outer order, inner calm

I think there’s a lot of truth to the statement “outer order, inner calm” which I first read about in Gretchen Rubin’s book, The Happiness Project.

Outer order, inner calm

The idea is that if your outer environment is ordered and organised, so too will your inner environment be.

I’ve seen this concept play out both in my own life and in the lives of my clients. This is often how I’ve seen it show up:

– I’m more inspired to cook or bake if the kitchen is sparkling clean.
– When my photos are in order, I want to play more with my photography. On the other hand, if I’m behind on photo organising, I often feel reluctant to take photos because I know it’s just adding more work to my backlog.
– When my desk is neat and tidy, or at least organised, I feel like my mind is more organised and I can be focussed and productive while tackling my Eat the Frog tasks.
– When my house is organised and in order, I’m more able to relax with a book.
– My creative clients have told me that when they take some time to sort out their environment, they are more creative.

How have you observed this concept playing out in your own life?

organised wardrobe

Wardrobe in old house

I’m not for a minute suggesting that you’re not productive, effective or creative if your environment isn’t tidy and organised; I’m just saying that I’ve seen this in a lot of people and in my own life. I think it’s because 65% of people are visual learners.

If you’re also very visual, here are a few tips to maximise your effectiveness:

  • Reduce the flow of paper into your life and have a system to contain it.
  • Have a place for everything and don’t just put things down; put them away. It takes just a few seconds longer but it’s so worth it.
  • Build in a 5-minute desk tidy at the end of your daily work routine
  • Declutter regularly and as much as you can manage.
  • Stop bringing things/ stuff into your home. One of my friends has a no gift policy for birthdays but they gladly accept cards.

Your coaching challenge

Which of the five points above do you most need to implement? Number them from 1 – 5 and try working on them with the most important one first.

What’s the best way to sort your stuff?


Is it best to sort by colour? By category? By frequency of use? By function?

The short answer is that I can’t tell you the best way to sort your stuff.

I can tell you that you should sort so that it is easy to find and manage your things when you need them.

Let’s talk through some examples:

Colour vs Function

Bookshelves – if you can’t remember what colour your book is, there is no point in organising by colour. But if you remember what your book looks like and would be able to retrieve it quickly, this is a good way for you.

Clothes – if you reach for a specific colour pair of pants or shirt, then perhaps store your clothes by colour. However, if you make decisions based on what you want to wear, like a dress vs pants and a shirt, for example, then consider storing your clothes by type, with all pants, dresses, or tops together.


Category vs Frequency of use

Makeup – when you’re doing your makeup in the morning, do you like all your lipsticks together, or do you like your daily makeup together (lipstick, eye-shadow and blush) and the rest in one section? If you have no problems retrieving a specific lipstick, then perhaps store by category. Otherwise, store your daily makeup together and your special occasion makeup together.

Bowls in the kitchen – do you prefer that all your bowls are stored together, or do you prefer to keep often-used ones in one location that is easier to reach, and special occasion bowls on higher, difficult-to-reach shelves?

In writing this blog post, I realised I almost always store by frequency of use and with my clothes and books, by colour.

Please share some examples of how you prefer to sort and store your stuff.

{time} Your ideal weekend

On a Monday a couple of weeks ago, a colleague at work asked me how my weekend was, as you do, and I said, “it was a really great weekend”.

“Oh,” they said, “tell me more”.

And then I realised that nothing out of the ordinary had happened.

I’d had a friend date on the Friday afternoon, hosted my kids’ book club, gone to Zumba and church, did some pottering around the house and read a book.

Kind-of standard things for me, but a really great weekend I realised because it had MY three ideal elements in the correct ratios.

  1. People/ out and about stuff
  2. Productivity
  3. Relaxation

It got me thinking that having a great weekend is completely within my control because I can control all of those components.

I’d been feeling a bit blah lately and when Dion and I unpacked my feelings, I realised I hadn’t had enough people time. As an extrovert, I’m energised by spending time with people.

My happy number is about 5 – 6 friend dates every month. Book club happens automatically and my friend dates are set up on a schedule, but when they get cancelled, I’m not upset (life happens) but I feel it later in this low energy state. What I need to do is then possibly reach out and just connect with a friend by phone.

We were at book club recently when one of our introvert members explained to two of us extroverts that it’s nothing personal but they just don’t feel the need to spend time with people. I must say, I was a bit surprised but I had an aha moment about friendship right there and then.

Over to you.

What does your ideal weekend look like? And are you an introvert or an extrovert? How does this play out in your weekend plans?

{2018 Annual review} What went well this year?

This is part one of my annual review, where I start with the question I always use:

What went well this year?

  • I read a lot of books (the year is not over and I think I’ll end on around 110). In fact, I read more than I thought I would read, especially since my Goodreads goal was only 80. Many of them were great books, but that’s another post.
  • Book club was so much fun this year. This is year two for us and I think we’ve ironed out almost all of the logistical issues around choosing books, deciding on hosting, bringing eats, and so forth.
  • I had great work rhythms. I should write a post about my end-of-week work routines, but it’s in my Instagram Story highlights if you want to take a look. I’d venture to say if I didn’t have good work habits, things could have been even more overwhelming.

  • The kids were happy at school and with their teachers, and they both still love being active and reading. I also started a kids book club which has been one of the most fun things I’ve done this year.
  • We had 3 family holidays which is perfect. Dion and I would obviously prefer 4; – in 2014, we managed to go on 4 holidays and that was the absolute perfect rhythm…. and was also the last year we didn’t have kids in Big School.
  •  I did awesome with my sleep. This is a strange thing to put down but it’s something to celebrate for a night owl like me. I’ve been tracking my sleep since 2015 and it’s now a reliable 7 hrs 40 ish with good, uninterrupted, restful slumber.
  • I had a great week of prayer in October. Prayers that were answered (that I know about) – jobs!
  • I did all my 18 in 2018 goals. I did scrape in those last two but there you go.

  • I’m up to date with my photos. I also devised a system for school (see Instagram Story highlights) and holiday photos. A project for holiday photos will go onto my 19 in 2019 list because I’m only up to 2017 with regard to holiday photo printing.
  • I took an Enneagram coaching course which was amazingly insightful and best of all, I think it brought me closer to God.
  • I also took the Four Tendencies deep dive course which was so much fun I will be taking my accreditation early next year to run live, in-person workshops. Isn’t that fun? If you’re local I’d love to have you.
  • As far as the house is concerned, we painted three of our rooms upstairs, one of them navy. We also bought two new couches and a new armchair (these were so overdue – we replaced furniture we’d had for 15 years, and we received those as hand-me-downs from an uncle who was upgrading). And we put in a shower in the kids’ bathroom which was probably the best money decision since we now have our own bathroom completely to ourselves again. It’s hard to believe we’ve already been in this house 2.5 years.
  • I exceeded my personal savings goal (I just throw a stretch number out at the beginning of the year and see if I can hit it).

  • My system for tending close friendships is also working great. This is also for another post.
  • I took more than 60 photowalks this year and many drives to look at autumn leaves, winter branches or jacaranda trees.
  • I also decluttered another big stash of books I don’t plan to read and donated those to our local library, I decluttered bags, shoes and scarves (but I know this is ongoing) and gave away more than 60 notebooks. I was not allowed to buy more than 10 – readers, I confess I failed!
  • I put myself out there and ran two blog projects – Spring into Organising and this current project, to write for 15 minutes every day in November.
  • My core is stronger because I’ve now been doing my barre180 class for 16 months.

Over to you.

What went well in your life this year?

How to get out of a reading slump

I shared in my newsletter and on Instagram Stories a few weeks ago that I’d been going through a reading slump.

What’s a reading slump?

It’s when reading feels more like a chore than a pleasure, and when you would rather do anything else than actually read.

What brought on my reading slump?

  • My standard reading life looks like this: a work of fiction started and finished on the weekend, an audible book in the car to accompany me on my daily commute, and a non-fiction read for weeknights.
  • I had a string of fiction books that I was not finishing in time so it was stretching into the week. My pace became really slow (5 – 6 days per book instead of 3 days) and my reading rhythm was thrown. Some of these books were book club reads that because of the internet noise, I’d been looking forward to, and were therefore disappointing (The Almost Sisters and Eleanor Oliphant). One was a book about a woman dying of cancer which was beautifully written but still, a difficult read.
  • In typical upholder fashion, even though I could have stopped when I saw that people weren’t joining in with Spring into Organising, I carried on relentlessly organising my home, going harder to try and inspire, but instead just burning myself out by doing more, more, more (17 spaces instead of the 9 planned). By the way, if you have suggestions for future endeavours, please let me know in comments what would work better in terms of getting people (or you) to play along. I have many ideas but I’m (honestly) scared to even try again.

I then heard an episode of the Currently Reading podcast where reading slumps were discussed, and when they asked readers to let them know how to get out of one, suddenly I realised what was going on with me and I was full of ideas.

Here’s how I got out of my reading slump:

  1. I decided to read one or two authors that I always enjoy reading (like Cathy Kelly) because I knew I’d read and not want to stop reading.
  2. The weather helped as we had one cold and rainy weekend, perfect reading weather.
  3. I chose a mystery book to increase my pace. I always read mysteries faster and I needed to feel like I was immersing myself in books again.
  4. I picked some fun audiobooks to keep me company on my way to work, not the “next thing” on my to read list, but just books that stood out to me. And yes, I flew through them.
  5. I chose to put down my phone. This was fortuitous as I upgraded and the iPhone helpfully told me exactly how much time I was spending on Instagram. 14 hours in one week is easily 2 – 3 books read, so that was an easy decision. This is not entirely accurate but I will write about this some more once I’ve gathered more stats.

Over to you.

When was your last reading slump? Do you remember what led to it? And more importantly, how did you get out of it?

And then, let’s talk about the books I read last month.

I read three physical books, my first in 3 months 🙂 and I’ll admit, readers, that it is really satisfying to occasionally hold a real book.

  1. I finished 10 books and I’m now over 100 for the year (101).
  2. Physical/ Audible/ Kindle: 3/3/4

I read some great non-fiction books this month.

The ministry of ordinary places – Shannan Martin

Shannan is an enneagram 8 which means she’s challenging in a good way and in this book, makes you think about what the definition is of widening your circle and doing ministry right there in your small, ordinary world.

I loved each essay and screenshotted (since I read on overdrive) many, many pages to remember some of her words.

The 360 degree leader – John Maxwell

Maxwell is the king of leadership books and this one was published in 2006 yet everything he says is still completely up to date, probably because leadership and interpersonal skills are timeless.

I was in a bit of a funk when I borrowed this one from Overdrive and listening to this book sorted me right out. I can lead right from where I am, no matter my position or title.

This really was a great book to inspire me for the last month of the work year.

I also have two fiction reads that stood out to me this month:

Rainbows never end – Cecilia Ahern

Coming out of my reading slump I was fully prepared to abandon this book if it was in any way weird. I say that because Cecilia Ahern’s books are a hit and miss for me – some of them are exactly my thing and then others (like The time of my life) are just too weird/ “imaginative” for my liking.

This one had me glued to the couch for two days. I remember picking Kendra up from a party and saying to her, “come on, hurry, I’m 20 pages away from the end of my book”.

This year it will be different – Maeve Binchy

I don’t usually like short stories but Maeve Binchy does short stories very, very well. Each story can be enjoyed with a cup of tea or over breakfast and this one is now one of my Christmas favourites. I’d been looking forward to a Christmas read that would leave me feeling warm and hopeful, but not too soppy, and Irish fiction is just that. Real, relatable, flawed characters with stories that have satisfying but not cheesy endings.

Tell me about some of the great books you read this month.

Why I no longer have a gift shelf

We’ve all seen the tip to keep some spare gifts on a shelf in case of emergencies.

This is a great idea if you often need a generic gift, and perhaps don’t know the recipient very well at all.

I kept a gift shelf for many years and I was very glad when my kids were in pre-school and attending 10 parties a year for various little classmates.

We used to do a gift on a theme every year so it made good sense to buy 10 colouring books, 10 packs of my favourite colouring pencils and 10 pencil bags, for example.

But very quickly, once the kids started school, I realised that they’re not getting invited to as many parties anymore as the parties become smaller (in most cases) and “close friends only” invites.

In fact, Kendra (9-year-old twin girl) reminded me the other day that she has only been invited to three parties this year and it’s already November.

So there is no longer a need for a gift shelf.

When I realised this fact, I decided to clear my gift shelf by gifting what I’d been keeping to all my Santa Shoebox kids that year. It’s actually really fun for me to stuff those shoeboxes as much as I can. And I love having the extra space at home!

These days I do have a few things I might buy in advance for our own kids’ birthday or Christmas presents (usually books found at a sale, activity books for holidays, or a cute T-shirt).

The great thing is I decided on my limiting container – a clear plastic box the size of a photocopy paper box – and my self-imposed rule (I’m an upholder) is that I’m not allowed to exceed the container.

And for actual friend gifts? I ask the child what their friend would like, we discuss where to get it and then we go buy it. Easy.

This year (my kids turned 9 in July) one of the gifts for a boy was two Horrid Henry books, and some gifts for girls were 1) a beautiful hardcover prompted crafting/ doodling/ sketch book in a nice carry bag and 2) unicorn pyjamas with a set of unicorn notebooks.

If you keep a gift shelf, perhaps ask yourself if the gifts have passed their sell-by date (your kids are older and the gifts are for a younger audience) and you need to move on, or if the convenience of having the gifts on a shelf are not an issue anymore. There may be things on your shelf you’ve had for years.

One thing I’ve done this year for my own friends is if I’m out and about and I see something that is perfect for a specific friend, I buy it whether it’s their birthday or not, and gift it next time I see them. No waiting for birthdays or forgetting where I’ve hidden it! And the best is that people are usually surprised which is super fun!

Do you keep a gift shelf? Why or why not?

What I learned from Spring into Organising

I ran (or tried to run) a Spring into Organising challenge during September.

It was mostly a failure in terms of getting other people to play along, but I thought I’d share what I learned from personally doing the Spring into Organising challenge for the 5 weekends in September.

  • Konmari has served me very well. I did the full Konmari in August 2014 and while I believe that you do have to do a little refresh now and again, it has been life-changing for me. Spaces are super quick to sort when you mostly have things that spark joy in your home.
  • I am happier with a leaner, streamlined home. I am not one of those people with a “we’re making memories and that’s why we have a messy house” mindset. I fully own that I like clean, orderly, clutter-free spaces because this is what brings me peace.

 

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A post shared by Marcia Francois (@organisingqueen) on

  • Dedicated projects motivate me. I made a plan at the start of weekend 1 and I did all those spaces and then some. I ended up sorting out 17 spaces and it felt wonderful.
  • It sucks when you feel like no one else is doing a challenge along with you, even if they are. Just being honest.
  • Things are coming into our homes all the time (gifts, updates to clothes, etc.) so they need to leave all the time too. Someone asked me once on Instagram why I always have a couple of areas to sort, and my reply is still the same – I live with other people (D, the kids, and the nanny is here 4 days a week) and so even though most things just take a 5 – 10 minute tweak every couple of months, it’s still necessary. Just last night, I returned medication to our medicine cupboard and it was messy so it needed a sort. Popped on a podcast and got to it – 20 mins later, order was restored, old meds tossed out and all was well again.

It occurred to me that spring is not over yet so I’m continuing with organising bits and pieces around my home.

The printable is still available for free here – please do avail yourself if you want to get your home in order.

How do you tackle spring cleaning/ organising? On a schedule or as the mood strikes you?



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