What I learned from Spring into Organising

I ran (or tried to run) a Spring into Organising challenge during September.

It was mostly a failure in terms of getting other people to play along, but I thought I’d share what I learned from personally doing the Spring into Organising challenge for the 5 weekends in September.

  • Konmari has served me very well. I did the full Konmari in August 2014 and while I believe that you do have to do a little refresh now and again, it has been life-changing for me. Spaces are super quick to sort when you mostly have things that spark joy in your home.
  • I am happier with a leaner, streamlined home. I am not one of those people with a “we’re making memories and that’s why we have a messy house” mindset. I fully own that I like clean, orderly, clutter-free spaces because this is what brings me peace.

 

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  • Dedicated projects motivate me. I made a plan at the start of weekend 1 and I did all those spaces and then some. I ended up sorting out 17 spaces and it felt wonderful.
  • It sucks when you feel like no one else is doing a challenge along with you, even if they are. Just being honest.
  • Things are coming into our homes all the time (gifts, updates to clothes, etc.) so they need to leave all the time too. Someone asked me once on Instagram why I always have a couple of areas to sort, and my reply is still the same – I live with other people (D, the kids, and the nanny is here 4 days a week) and so even though most things just take a 5 – 10 minute tweak every couple of months, it’s still necessary. Just last night, I returned medication to our medicine cupboard and it was messy so it needed a sort. Popped on a podcast and got to it – 20 mins later, order was restored, old meds tossed out and all was well again.

It occurred to me that spring is not over yet so I’m continuing with organising bits and pieces around my home.

The printable is still available for free here – please do avail yourself if you want to get your home in order.

How do you tackle spring cleaning/ organising? On a schedule or as the mood strikes you?

Just start – how to overcome procrastination


I’ve been doing the Spring into Organising challenge for the past three weekends and even though I know this, I’m reminded all the time that I need to just start instead of feeling overwhelmed or procrastinating.

It’s spring here in South Africa (although it feels like summer) so the weather’s hot and that could be my excuse. Or it’s book club next weekend and that could be my excuse.

But I’ve been tricking myself in my usual way and saying I only need to do 15 minutes. Which, in most cases, means I do carry on with the task. But in other cases I actually get the whole space done in that time, especially if I’m not doing instagram stories at the same time 😉

Have you tried just starting? Before you know it, you’re doing something. You take out the chopping board and next thing you’re cooking an entire meal. Or you open a browser on your computer and you’re scrolling Facebook an hour later.

You see, Newton’s Law of inertia works both positively and negatively.

Newton’s Law of inertiaAn object at rest stays at rest and an object in motion stays in motion with the same speed and in the same direction unless acted upon by an unbalanced force.

Let’s be those “objects” that start in motion and continue staying in motion.

 

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What are some of your excuses? Which stories do you tell yourself about why you can’t start or get something done?

Lovely limitations

Many years ago, The Nester wrote a 31-day series on lovely limitations.

To be honest, I had never thought of limitations as lovely before that but I’ve since come to see the beauty of having boundaries – physical, time-bound, and digital limitations.

They force you to be more creative with what you have, and for an upholder like me, I love having some self-imposed rules.

Physical

If you have a basket to store magazines, the basket is your boundary. Ideally (and something I LOVE) is using the physical boundary to help me make decisions to declutter. When the basket is too small for the magazines, I declutter til they fit again.

I’m definitely better about this in some areas than others – I have small bathroom and kitchen cabinets so I see it as a goal to see how little I can get away with keeping, especially for consumables like toiletries and food.

I’m always working on mugs and glasses 😉

Some ideas for physical boundaries in the home? Baskets, trays, bowls, plastic containers. If you’re not yet following me on Instagram, check out the page anyway because I share many on-the-go solutions in my very own home. And I save many of them in my highlights (the circles under my bio).

Time-bound

I do something with meetings which is a lovely limitation. If I have a meeting in an hour’s time, I might make a meeting with a new client in the hour before that to keep us both on track and so that I have a legit reason to leave a meeting promptly. I’m an extrovert so it’s very easy for me to get chatty.

You can do this with personal events too. Make a tea date with a friend that has a hard end time. I find that I’m much more likely to want to keep up with recurring dates if my dates are 1.5 – 2 hours in length.

Digital

This happened purely by chance. I had an iPhone with only 16 GB of storage space. Because it was so limited, I had to delete photos all the time. It was annoying at first but I loved cultivating the habit of the Daily Delete (I first learned of this tip from Becky Higgins). I’ve since upgraded to 64GB of storage but I still do the daily delete and remove my photos every month. It’s a great habit to prevent overwhelm.

I mentioned my upholder tendency above. I made myself a rule that I have to read 4 books from my Kindle every month but I usually read more than 4 Kindle books. I find that that helps to keep my buying of books under control. I automatically stop buying unless I’m reading enough. For the record, up to the end of August, 64% of the books I’ve read have been on Kindle (41 books).

Where do you need some lovely limitations in your home, on your schedule or digitally?

Spring into organising with me (even if you’re going into autumn)

Long-time readers will know that I’ve split out my weekend in 3 ways for a very long time. Those 3 categories are

1) out and about

2) house stuff/ productivity and

3) relaxing.

Depending on the season or what’s going on, some categories will have more tasks than others.

I post my weekend list every weekend on Instagram and the last couple of weeks I’ve been noticing a not-so-strange urge to Sort Everything Out.

We call this Spring Cleaning.

I tend to follow these urges because when the mood strikes, everything is more fun and fun is my word of the year.

However, I thought it might be fun to work on some spaces together.

Enter Spring into Organising 2018!

It’s a super-simple organising challenge that you can participate in wherever you want – privately, on your Facebook page, on your Instagram grid, stories or both (my preference, since Instagram is so visually appealing), or in person with a friend.

  1. Simply download the printable here and print it out.
  2. Choose your 5 spaces and decide what you want to do in each space. A space can be as small as your wallet, handbag or a drawer, or as large as a room.
  3. I test-drove the concept this weekend and sorted my master bathroom in about 15 minutes. Moved out a bath mat we never use to the poolroom, moved some liquid soap to the kids’ bathroom, tossed out a few old magazines, replaced the reed diffuser, etc. Focussed pottering!
  4. I will post some of those pics on Instagram during the week to inspire you.
  5. I’d like to encourage you to document your challenge on Instagram for three reasons:
    • the organising community is VERY encouraging
    • it’s motivating to you to see what you can do (I know you can do it; but sometimes you doubt it) and have a record of progress
    • when you use the #springintoorganising2018 hashtag, you reach people I don’t, and I really want as many people as possible to feel that lovely feeling of an organised space
  6. Please save the graphic above and post to indicate your intention to join. Whether you do one space or all five, you’ll end up being more organised than you were before!

I can’t wait to see all your spaces.

PS My birthday gift to you is still valid for another two days until midnight on Friday. Use the discount coupon MARCIA in the shopping cart for
for 31% off any of my products or books. Check them out here.

What a bullet journalling experiment taught me

A few months ago I decided to make a list of all the podcasts I listened to during that week.

I didn’t choose a particular week; it was simply a random week without any forethought.


At the end of the week, I totalled up the time spent listening and I had a big shock:

11 hrs 45 minutes

A few thoughts flashed through my mind:

  • I could have listened to 1 long fiction book or 1.5 non-fiction books.
  • I worked from home 3 days that week and about 3 hours a day is not unreasonable. I also listen to podcasts while tidying and organizing on the weekend.
  • Hmmm. What would happen if I tried some new things?

This is fascinating because I’m both the subject of the study and the scientist.

I also have a phone storage problem because I only have a 16 GB iPhone which means I have to delete photos off my phone twice a month. I actually don’t mind this because it keeps me in a good photo routine.

I also have to be diligent to only download one audio book at a time and only my subscribed podcasts.

Do you know what I decided as a result of all this thinking?

I unsubscribed from all but two podcasts.

No prizes if you guessed one of those podcasts is Happier with Gretchen Rubin. The other is the 5-word prayers daily with Lisa Whittle.

The other podcasts are still there but they’re below the subscription fold so I see them update but I only consciously download an episode when I’m ready to listen.

This decision…

1) freed me up because I don’t feel any podcast guilt (similar to Feedly guilt when you see 172 unread blog posts ;)) and in true upholder fashion,

2) I decide how much I want to listen to and when, and

3) if I don’t feel excitement about the episode, I don’t even download it. Before, the episodes would drop automatically and I’d feel almost compelled to listen immediately because of the aforementioned storage issue.

4) I’ve also listened to lot more audio books!

Yes, this post is about me listening to podcasts but it’s really about tracking behavior and making changes to align to your goals.

I have a few questions for you:

Have you ever tracked your time for a day or week? You’ll be surprised how much time you spend doing mindless tasks.

What have you learned as a result?

Is there something niggling at you? perhaps you spend too much time on Facebook or Instagram?

(our pastor said something this weekend that has stuck with me – people spend approximately 4 hours a day on social media, and other people are making money from those same people scrolling their feeds. Wow!)

A small thing that made all the difference

A few months ago, to my utter surprise, I finished ALL my weekly goals and got my daily to-dos done without much striving.

Do you know what the difference was?

I worked from home 3 times that week and left my diary and goals notebook open on my desk all the time.

How is that a big deal, you ask?

I agree!

I didn’t think it was a big deal either but clearly it is.

Seeing my goals and to-dos visible on a daily basis without having to open notebooks and take them from my bag or box on my other desk made the difference.

I generally pack up and clear everything all the time which means I’m not reminded unless I consciously open the notebook and look at the page.

The reason I don’t do it all the time is that our nanny is in and out of my study, and when Dion works from home, he lets the kids into the study (I don’t let them play in here – this is a workspace).

I’ve since thought of a solution. I can simply ask the nanny to sweep and mop on one day every week and not go into the study on the other days.

That way, I can leave my stuff open and visible without privacy concerns.

I shared this story with you because you may not be getting to your goals just because you’re forgetting them.

A tech-y way to do the same is to take a picture and save it as your lock screen on your phone. Change this every week/ month. Or type into your notes and save the notes screenshot as your lock screen.

There are ways to keep our goals visible and front-of-mind; we just have to be a bit intentional.

Has this helped give you ideas?

How do you remember your weekly goals?

In April I realised how I prefer to consume my books

Let’s get all the book stats out of the way because there’s something I want to discuss with you.

I had a good reading month in terms of number of books read, but only a few really good ones.

Books read in April

Books read: 10

Non-fiction/ fiction: 3/7

Physical/ Kindle/ Audible *: 4/4/2

*there’s a little story about the one Audible book

I listened to most of Chasing Slow on Audible but I really wasn’t enjoying it at all and I realized that the author might be coming across more whiny due to the narration. So I switched to the Kindle version (I bought the Kindle version on sale first and added $2,99 for the Audible narration) and I actually enjoyed the last 30% much more.

As at end April, I’d read 38 books for the year. My challenge is 80 books.

The little teashop of lost and found – Trisha Ashley

Now let’s talk about how I prefer to read my books.

I have a general rule where I read non-fiction Monday – Thursday, and then I read fiction Friday to Sunday. This is purely for practical purposes so that I actually get enough sleep for work. I have zero discipline when it comes to putting down a book so this is my Upholder way of making sure my life works for me.

So this month, I read two fiction books outside of my rules, in other words, during the week.

The reason is also very interesting to me – I didn’t have any non-fiction books that were calling to me on my physical bookshelf, and I didn’t feel like reading on the Kindle either. Remember one of the reasons I read a lot is that I always have a lot of good books to read. This is why I said in this Instagram post I probably need to declutter this bookshelf because if I don’t feel like reading them, perhaps they should go to someone else.

This is the story of a happy marriage – Ann Patchett

I then picked up fiction because I wanted to read those, but because I can only read a bit before bed every night, it took me probably 5- 6 days to finish a book I usually finish in 2 – 3 days.

And, here’s the thing, when I take that long to read a work of fiction, I just don’t feel like I can immerse myself fully in the story and fully enjoy it.

I don’t mind taking weeks to finish non-fiction because I like thinking through what I’m learning, but I want to dive into fiction and be done with it.

Isn’t that interesting?!

Does whether you read a book over a shorter time affect your enjoyment of that book? Do you have book rules for yourself? (I do realise this is a very “upholder” thing to do) 

So that’s what I learned this month:

  • I need to stick to my rules for the week
  • I need to declutter that bookshelf and have compelling non-fiction (it’s one of my 18 in 2018 goals actually)
  • I need to dive into fiction first thing on a Friday night to be sure I finish by Sunday afternoon 🙂

Did you learn anything new about your reading life this month?

You’re not alone when you ask this organising question

There’s one question I get asked by clients, friends and readers more than any other question.

It’s a question that makes me empathise with them so much because I know exactly where they’re coming from.

Marcia, I want to get organised but it’s all so overwhelming.

Where do I start?

There are different ways to approach this question but before we even start with the practical aspects, you need to do this:

First of all, relax and take a deep breath. Then get your mind in the right space.

Realise that organising is a process and that you won’t have a totally organised home in one hour, despite what you see on television.

Remember the home makeover shows have many organisers and stylists behind the scenes making the space look beautiful. You only have you (or if you’re really blessed, a friend or family member to help you).

Now that we’ve got that part settled, let’s talk practical.

1. Start with the area of your home that bothers you the most.

This is usually a space that you see when you first walk into your home, or it’s a space that you use all the time. If you feel drained when you enter your living room, start there. If you can’t bear to choose clothes every morning because your wardrobe is too cluttered, then that’s probably a good place to start. The benefit of choosing this area is that when you feel overwhelmed by the rest of the house you can go to this one space, look at it and feel inspired.

2. Decide what you want to have happen in that space.

Do you only want clothes in your wardrobe, or do you want shoes and handbags in there too? If you’re not sure what you want, it’ll be easier to let your standards and boundaries slip and, before you know it, you have a disorganised space once again.

3. Declutter

You can’t organise clutter. Get rid of everything that shouldn’t be there. You may need to move some things to other rooms and some things may need to move right out of your house!

4. Organise what’s left according to your personality and style

Not everybody is a minimalist. Some of us need to surround ourselves with our treasures. It’s all okay.

Your system works as long as you can find what you’re looking for relatively quickly (within a minute).

5. Maintain

Last but not least, do a quick, 5-minute maintenance session in each major space every week so that your space remains organised.

So tell me, where do you think you should start?

Where are your yellow flags showing up?

One Sunday morning a few years ago I was enjoying a mug of tea while reading blogs.

I happened upon a friend’s blog where she mentioned her hard drive crashed and she lost everything. Fortunately for her, her husband backs up weekly.

Right there and then (I didn’t even finish reading her post!), I got up, fetched my external hard drive and backed up my computer.

You see, my computer had been running a bit slow and that, for me, is a yellow flag.

The next thing that would happen is that programmes would stop responding and one day I’d find a blue screen or something similarly scary.

I’d be kicking myself then because when my computer completely stops working, that’s my red flag.

We all have yellow flags in our lives.

They’re usually about much bigger things than just a computer (although that’s big in my life – the thought of losing all my lovely photos makes me feel physically sick).

Things like our health, our relationships, our work, our finances.

Let’s talk about health.

Yellow flags are constant feelings of being stressed, headaches, pain, anxiety, etc.

They are indicators that we need to deal with something in our lives.

I was recently in a job that was very stressful for me. I knew I was feeling stress but a yellow flag for me was when my doctor picked up something in my bloodwork indicating the stress.

I tried to manage the stress as best as I could but when nothing had changed for me physiologically 6 months later, I knew I had to make a drastic change, so I left.

As a friend said to me, “you can always get another job – you’re smart and talented – but you can’t always get your health back”. Too true.

If you ignore these yellow flags, they could lead to a red flag where you’re forced to stop and take note of things, like a serious disease, an operation, and so on.

So have a think.

If you’re honest with yourself, are there any yellow flags in your life you need to deal with?

1. Constant feelings of stress and overwhelm?
2. An odd noise in your car
3. A relationship that needs tending
4. Finances that need to be looked at
5. Boundaries that need to be discussed

Can you identify any yellow flags in your life? How can you take a step or two to deal with it?

This is how I make my house run smoothly

Life is such a whirlwind, isn’t it? If you’re anything like me, it often seems like the weeks go by in a blur of activity…and then it’s weekend again. Or the weekends go by so quickly and when Monday comes around, you feel like you’ve just started to relax and the week is upon you once again.

The problem with this is that we never have a sense of peace, calm and control. A feeling that we are directing the course of our own lives.

I’ve been going through a really hectic couple of months so I thought I’d share some of the systems I’ve set up to make our lives easier:

Household calendar
We have one household calendar in our kitchen where we mark off any commitments like church, school meetings, book club, socials, and so on. I also mark off the recycling pick-up days, when we buy electricity, and when the gardener needs to be paid.

I couple this with weekly planning. I look at my diary on a Sunday and put in my appointments for the week. I also add any tasks that I need or want to work on, like writing blogs, the newsletter and so on.

When you write down everything, and you see your calendar full of events, it’s easy to see where you need to cut back.

Menu planning
I love menu planning because it saves me time. When I say this to people, they think I’m crazy because “how can all that planning save you time?” It’s quite simple – it takes me about 10 to 15 minutes every Friday (if I’m on the ball) or Saturday and that planning saves me time from Monday to Friday, when I need it most. No more standing in front of the open fridge wondering what to make for supper.

The great thing is you can still be spontaneous within the plan. I plan meals for the working week but if I don’t feel like a particular meal that day, I change it around and cook another day’s meal. Like if it’s very hot and I planned to have baked potatoes with a topping, I may postpone that to another day and make a pasta salad instead.

Here’s a detailed look at why you should consider menu planning and  how I do menu planning

Regular decluttering and organising
I tackle 1 -2 areas in our home every weekend. Let’s face it – if we are constantly buying things and bringing them into our homes and lives, clutter is constantly building up unless we get rid of some of it. I agree with Konmari (here’s my take on the Konmari method) that you do a once-off thorough tidy, but if you’re buying things regularly, you need to declutter regularly. I’ve even taught the kids this principle with a glass of water and how it overflows if we keep pouring water in.

It doesn’t have to be a huge exercise. While you’re busy cooking or baking, you can sort out a cupboard or two. I have a tendency of burning rice and carrots so I stay in the kitchen whenever I cook these and use the time constructively to sort out a cupboard or drawer, plan my menus, write out my shopping list, etc.

When you factor in just 15 minutes’ decluttering and organising per space every weekend, you can easily maintain your home if it is already organised. Of course, if your house is nowhere near where you’d like it, I would suggest 15 minutes every day. Download 31 days of easy organising solutions for plenty of ideas.

See the little nook next to the door?

Launch pad
Do you know the place in your house where you dump your bags as you enter? Flylady calls this a launch pad. I like that term because it reminds me of action. We have a little nook just inside our front door that I use for our launch pad.

Mornings are one of the worst times in most families – you can’t find your keys, wallet, bag, etc. Frantic running around and screaming happens and that is just not fun.

The point is that we use our launch pads to ready ourselves for mornings. Every evening I pack my handbag and laptop, and they are left here. In the mornings all I do is grab and go. Literally once I leave the bedroom, I walk to the fridge to get my lunch bag, grab my keys on the way to the launch pad, get my bags and I’m out of there. Two minutes tops!

Over to you. Which systems can you implement to make your life easier this month?

 

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