Lessons learned while organising my photo albums

Recently I put an item on my to-do list which was to sort out my photo album drawer.

I honestly thought it would take about 30 minutes but it took forever, because photos! memories! Project Life! scrapbooks!

oh my word, what was I thinking? it always gets worse before it gets better

Granny and Kendra loved looking at the photo albums but how did all of that come out of just two drawers?!

 

This was part of the before. So not bad but I wanted full photo albums in one place and current ones in another space.

After – the complete photo albums

remember these?

After – the current albums and my “speciality” albums (my 40th, pics of friends, etc.)

Both drawers open …

So here’s the thing:

I thought I had excellent photo boundaries. I only print 4 photos per kid per month. And for Project Life, I print about 6 – 8 photos a month, which is really very little. You can read more about my process here.

Still…these children are 8 and my drawers are nearly full. And there’s a whole year – 15 months that is just missing. This is not a very big deal to me since that was actually our life at the time. I have very few pics once I went back to work after my maternity leave and then the pics pick up again later.

I’m now considering the number of photos I print and what I want to do going forward.

Something that I’m thinking of for next year is to just print the 52 project photos of the kids together – that doesn’t cut down on the number but once I have ONE a week, I’m good.

But I will admit it is getting harder to get 4 decent pics of the kids every month. Maybe now is the time to get just one or two a month instead?

I haven’t finalised my thinking on this but I do know I need to cut down.

What do you do? Do you have any ideas for me?

PS I am not a fan of photobooks because of the expense, the time it takes to make them (when you’re not talented with graphic design) and the fact that you have to wait til the year is done to compile it. This way, I can keep up with my printing every 2 – 3 months, and it’s a 10-minute task to put the photos into the albums vs this big task I’ll be dreading every year. I do have photobooks from some old photoshoots.

Readers’ favourite Organising Queen posts for 2017

This is a big post with lots of reading, guys. I love posts like this on other blogs and I usually stretch them out with numerous mugs of tea throughout the day 🙂

Let’s get to it – the favourite posts per month. And fun fact, each picture was taken in that specific month of the year, so enjoy Johannesburg (and Ballito, for July) through my lens 🙂

January

Word of the year recap and this year’s word

A bullet journal/ diary hybrid

What I learned in January

February

5 favourite posts about stationery

What I want more of this year

The annual filing that wasn’t 🙂

March

Free digital and audio books with Overdrive

How to write a friendship manifesto

Soul care vs self-care

April

My year of happy – April project goals

If it’s not serving you, let it go

 7 things about reading

May

Let’s talk about hygge (1)

My house has a to-do list

Your silent to-do list

June

Mental nourishment in the form of unplugging

What I learned in May

What’s in my handbag?

July

Getting motivated, Four Tendencies style

Creatives can’t get organised. Myth or truth?

Half-year review of my word of the year (give)

August

Your amazing habits

Do you suffer from perfectionism?

Lovely things to do this year

September

My 5 favourite posts about the goal-setting process (this is actually the most popular post of the year!)

How I do menu planning, and what I cook for my freezer

Why you should menu plan

October

Choosing your 2018 diary

How my whole planning system fits together

Good news – you get to choose

November

Technology and your tendency – work

Technology and your tendency – personal

Switching up what’s not working for you

Did you agree with these posts? Was there a favourite post that you want to highlight? Let me know. All of this influences some of the editorial content for next year.

We all have 15 minutes

One of the biggest organising myths is that you need a big chunk of time to organise anything.

That’s simply not true.

I actually don’t know many people who happen to have hours and hours free for the purpose of organising.

The thing is, with anything in life that is important to you, you have to make time. I wrote a whole book about this concept – get it here.

One of the ways you make time is by using up all the little bits of time throughout your day.

Even if you think you have no time, I guarantee there are bits here and there.

If you start looking for those treasured moments, you’ll realise you can get a lot more done.

I remember when my kids were just newborns I thought I’d never have time to myself again.

Then I realised that I had 5 minutes here, another 10 minutes there and so on.

I could read one article in a magazine in those 5 minutes and maybe even churn out a blog post in the 10-minute stretch.

All that time adds up if you’re ready to take advantage of it.

It’s the same with organising.

You may not have an hour to organise a chest of drawers but if you find 15 minutes a day for 4 days, you do have that hour.

A change of perspective = opportunities

Flylady says, “you can do anything for 15 minutes”.

Here are a few quick ideas:

• Straighten your cutlery and/or utensils drawer
• Edit and delete photos (one of my ongoing projects to use a “spare” 15 minutes) from your phone
• Declutter a pile of paper
• Tidy your handbag or wallet
• Organise your spices
• Declutter your recipe folder

See? There are indeed 15-minute slivers of time all around us if only we’ll just look for them.

Make a list of 10 or more quick organising projects you can do in 15 minutes and get started today.

Are you an all or nothing person? Do you tend to look for the big chunk of time versus the little bits?

7 ways to use project life cards aside from project life journalling

If you don’t have project life cards, you could quite easily cut cardstock to size (4 X 6) and use these same tips.

1.Labelling craft kits

I have, occasionally, put together some beading kits and once, an easy craft for kids. I bought wooden letters and packs of buttons from a craft store, added a jar of craft glue, and gifted that to some of my kids’ friends.

The project life card is the perfect size for a label on the one side, and one or two sentences on the reverse.

2. Gift tags

They are particularly lovely to use as gift tags on presents.

3. Conversation notes

This might confirm that either I’m super weird or very intentional. Let’s go with the latter, okay?

I sometimes use PL cards to keep notes of things I want to remember to chat to friends about so when we meet for tea/ lunch, I have a visual prompt.

I’ve also twice had meetings with teachers and I use a project life card to write down my thoughts so I don’t get sidetracked in the meeting. I hope I look organised and invested in the meeting 🙂

4. Speech preparation

My kids have started to do little speeches at school.

They’re allowed to use a card with keywords, so they use a Project Life card.

5. Scriptures/ affirmations

One of my kids was quite fearful about going to bed for a month or two, so Dion wrote out a scripture to be kept next to the bed.

If I want to be reminded about something, like “I can only do what I can do; I can’t control other people’s work”, then I write these not-so-little things on a PL card.

6. Labelling shelves

I change things in my house all the time. Not furniture, but the way things are organised. For instance, when the kids were at pre-school, we had a lot more space dedicated to casual clothes, because that’s all they wore.

These days we have a shelf each for school clothes because of the uniforms. And they only wear casual clothes for 3.5 hours every afternoon, and on weekends.

PL cards are easy to use, change labels and just stick on the shelf with Prestik.

7 . Love notes

Kendra just piped up from the lounge that we also use them to write love messages for each other 🙂

How do you use Project Life cards for non-Project Life purposes?

PS I really like this lady’s idea for a running list!

How do I control all the paper?

One of the most popular questions I get is this:

How do I control all the paper?

I understand this question completely because I have a big yellow desk and when I get lazy, that’s the first area that goes out of control for me too.

The first thing you have to do is make decisions on what next for every piece of paper. I like using a timer because I’m naturally competitive (anyone relate?) and that inspires me to take action, and quickly too!

Before you start, gather the following items:

1. a timer (use the timer on your phone)
2. wastepaper basket
3. brightly coloured pen (I like a nice thick red gel pen)
4. notebook and/ or planner
5. post-it notes (the originals, not the cheap stuff)

Right, now you’re set!

There are only four actions you’re allowed to do once you’ve looked at each piece of paper. Don’t take longer than 30 seconds to scan the page.

1. Dump it

Throw it in the bin. The more ruthless you are, the less you have to file. Win-win!

If you only need one piece of information, write it down straight in your notebook or diary, and then throw the piece of paper away. Some of you are hyperventilating – you’ll be okay.

2. Delegate it

If someone else has to attend to it (husband needs to phone), write the action on the paper itself or on a post-it note and put that in a separate pile.

3. File it

Please do yourself a favour and only put paper in this pile if you absolutely need to reference it again. Just a quick statistic before you add anything to that pile… only 20% of filed papers are ever referenced again. Ahem.

Use your post-it pad for different categories. For example, when I’m doing my weekly paper sorting session, I use Household, Marcia, Dion and Kids as my categories.

4. Do it

Here I apply the two-minute rule. If you can do it in two minutes or less, do it right there and then. When I say “do it”, I mean either action it or schedule it to action later.

For example, if you’re working on your papers at 10 pm and need to make an appointment, you can’t phone right there and then, so write it on tomorrow’s to-do list or add it to your phone as a reminder. That’s within two minutes and it counts.

There you have it – the only four things to do with paper. If you stick to making decisions and taking action continually, your paper will be beautifully organised in no time at all. But remember, there’s no shame in the paper getting out of control now and again.

Is paper an area in your life that you battle with?

Is it the decision-making part, the sheer volume, the fact that you’re scared you may need it again? Tell me more.

How I organise my Tupperware cupboard

My plastics cupboard had been driving me crazy for awhile. So when I asked for blog post suggestions and a follower asked me how I organise my Tupperware cupboard, it was just the motivation I needed.

Confession – I have zero pieces of actual Tupperware but I think we all call plastics “Tupperware”.

Ready?

Let me show you my cupboard and talk you through my process.

Here is the before pic. It’s organised but there is too much stuff.

The back of the cupboard opens to my dining room so I’ve always not put too much in there in case the cupboard falls open on the other side 🙂

1. Keep what you actually need

This is the stuff that was really bothering me. Far too many plastic containers when I  actually don’t have any babies. If it were up to only me, I’d keep only the 6 plates, 6 bowls and 6 popsicle holders for outside snacks in the garden or around the pool, and the two 4-division plates, simply because I bought those for my 3-year-olds at Duane Reed in NYC. Awww.

The kids and Dion told me they also need a few snack bowls for popcorn/ chip movie watching so I ended up keeping a few more.

2. Use square or rectangular containers

Round containers are a complete waste of space in a cupboard. If you have plenty of space, go for it. Most people don’t have an excess of space so buy square or rectangular so you can put more in the same space.

I mentioned this on my instastory but these are the only round containers I own, by choice. The bottom one is great for transporting soft fruit like a peach or nectarine, and we use the turquoise lidded ones for nuts. The ones on the left are from our restaurant takeaways

3. Store all lunchboxes together, both yours and the kids’ ones

I keep a plastic basket with my work food items and containers. Normally this wouldn’t make sense. Why keep cup-a-soup, milk, cheese wedges and cereals with other empty containers?

Because I don’t like hunting around for the stuff I use to pack my work food.

This way, everyone knows that those are my things and nobody touches them.

I do the same with the kids’ lunchboxes. We only use their lunchboxes for their lunches. They have two lunchboxes each – one standard and one smaller for when they don’t feel like taking lots of food. I completely follow their lead and only pack the quantities they tell me they want, and this way, everything gets eaten 99.9% of the time.

4. Containerise like crazy

I store containers with their lids on except for containers that “nest”.  (that one lonely purple lid is the friend to a container that was used without its lid on the day I organised this cupboard) This batch is the stuff I use All The Time so I keep them in a big plastic container and just pull it out as if a drawer so that I have easy access.

I tossed most of the tiny containers probably a year ago because I don’t have tiny babies anymore. These are the ones we still use and I keep them all in this big plastic jug. It’s useful because I can grab it out to poke through for the one I need, and then put back.

this was the “before” pic 🙂

I even containerise these because I can’t stand smaller stuff toppling around my cupboard. The ones on the left are from the Clutter Buster Rotation Station (I’ve had them for a good 10+ years :))

5. Store infrequently-used items at the back or on the bottom shelf

Here is the after pic. I use the things on the top shelf daily so I don’t have to bend my back…much to get to them.

Here is the pile that was decluttered. I could easily have another go, but let’s not freak them all out too much 🙂

And that’s it.

Not very exciting or Pinterest-worthy at all, but hugely satisfying when everything has a friend (a lid) and a place in the world.

Repeat after me – it doesn’t have to be perfect to be organised.

Hope this helps, CatJuggles.

Readers, let me know if you do any of these things. Which tricks do you use in your “Tupperware” cupboard? Will you tackle your cupboard this weekend?

PS Have you read The Husband’s Secret? I identify so much with Cecilia, the lady who sold Tupperware 🙂

Getting motivated, Four Tendencies style

Our theme for this month is refresh and what better way to make yourself feel great than to refresh some parts of your home or office environment, if that’s where you need it. Maybe it’s your schedule where you feel too busy or overwhelmed?

Flylady says, “you can do anything for 15 minutes”. I love this mantra and I repeat it to myself to get me moving with any task I find myself procrastinating.

You have to decide and take a little bit of action before anything will click into place. There is, unfortunately, no magic formula for organising success.

However, there are a few things that will help to get you going, according to your tendency.

If you’re not sure which of the Four Tendencies you are, you may want to take the quiz here.

If you’re an Obliger, make yourself accountable to people with a deadline, and you’ll get your task done. Make a coffee date with a friend, but only once you’ve done an hour’s organising.

If you’re a Questioner, make sure you have a good reason for what you want to get done. If you’re not clear on this, you’re going to battle with the execution thereof.

If you’re a Rebel, perhaps you’d like to remind yourself of your identity? You’re a strong, successful, accomplished person and you deserve to live in an environment that suits such a person.

If you’re an Upholder, you don’t have a problem getting motivated to start. You need to learn to relax. Put “relax” on your to-do list and reward yourself with relaxing activities for each item or two you get done.

Ideas for a mini refresh in the home

1. Top of bedside table
2. Bathroom vanity
3. Handbag
4. Make-up bag
5. Command Central (the place where papers multiply)

Ideas for a mini refresh in the office

1. Top drawer of desk
2. Do your filing.
3. Schedule payment dates for bills in your phone, bullet journal or planner.
4. Organise your desk.
5. Unsubscribe from newsletters (not mine!) for 10 minutes

Ideas for a mini refresh with your time

1. Block off a half day on the weekend to stay home and do nothing
2. Plan meals for a week (this saves you hours over the week)
3. Schedule a recurring phone date with a friend. It will save you the mental energy of having to decide when you will talk again.
4. Cancel a non-important meeting or move it to a time when it suits you better
5. Put an alarm on your phone to Go Sleep!

Whatever you manage to do, give yourself a pat on the back for a time of refreshing!

Where will you do a refresh in your home, office or time?

What’s your tendency?

(I’m an upholder)

Creatives can’t get organised. Myth or truth?

It’s true that creative people need different ways to organise themselves because traditional methods usually don’t work too well for them.

There is no one-size-fits-all approach to organising; in fact, since each person is unique, each person’s organising system should also be different.

Let’s look at four areas to organise yourself for success:

  1. Attitude
    It’s a myth that creative people can’t work in a structured environment. On the contrary, having a bit of structure in your life actually enables you to be even more creative and to do better work.

A few years ago, a client emailed to tell me how she’s been energised and has been creating beautiful things again.

What was the difference in her life? We’d worked on organising her office space and within the new-found order, she could be creative once again.

Stop telling yourself that you can’t be organised; rather tell yourself that you organise yourself in non-traditional ways.

  1. Schedule
    Traditionally, we’ve all been told to work according to the clock. I’m telling you to work with your energy cycles; don’t try to battle them.

If you know that you go through a bit of a slump around lunch time, maybe that’s when you want to run errands or exercise to give yourself an energy boost.

If you design websites and you know that you’re most creative at midnight, then design your websites at midnight  Who made the rule that you have to start working at 8am?

  1. To-do list
    Scrap the to-do list. Yes, you read that correctly. The to-do list may set you up for failure especially when you feel you’re not getting things done.

Rather use an Eat the Frog list. This list helps you be more flexible so you only need to get the most important things done. My clients are always a bit shocked when I tell them, “the fewer items you have on your list, the better it is”. Just make sure those are truly important things on your list.

  1. Workspace
    When you can find your equipment and supplies easily, your valuable energy is used for actual creativity and not wasted on looking for things.

It’s so important to have your workspace set up according to your organising style. Are you a visual, auditory or kinesthetic learner? Are you a paper or electronic person? Maybe the reason you can’t seem to get your papers organised is because you’re actually an electronic person.

I’ve had clients with very messy offices whose computers are perfectly organised, and vice versa. It’s so important to play to your strengths.

My friend, Suzanne, admitted on the podcast that she hadn’t been creating because her workspace was too messy. She then took up my challenge to organise her environment so she could create again. Look at these fantastic results!

My challenge to you
Check your attitude and start telling yourself you can get more productive once you organise according to your style.

Tag me on instagram to come see your workspaces and creative environments. I can’t wait to see.

Are you creative? What are your particular challenges with regard to your workspace?

PS I wrote about my space to create on the blog before.

What I learned in May

I love these monthly round-ups of what I learned.

Last month, I learned that:

I read fewer books when I have too many non-fiction in my batch

I’ve always known that I read faster when I read fiction only but in May, I read a total of 10 books (previous two months equalled 12 books each), 4 of them non-fiction!

Does your reading speed change depending on what you’re reading?

My headaches are hormonal

I tracked the days when I had headaches especially since the weather is cooler, and noticed that they happened on the same two days of my cycle.

Still not sure what to do as my gynae was all “yes, that’s normal” the last time I mentioned it, but at least I’ve isolated it.

Konmari first, then organise clothes

This year I swopped over my summer and winter clothes, and it was SUPER fast. Like in 30 minutes. Here’s a photo of my wardrobe if you’d like to see, and here’s a photo of my long-sleeved tops.

I have a strong suspicion that it’s because I’d Konmari’d before.

You have to act immediately if you want to catch seasonal photos

Autumn in Johannesburg is a tricky beast. One weekend the leaves are still green, the next they start turning, you have a few short weeks of that glorious golden glow and then they fall off.

This year I had a full weekend when the leaves were glorious, and then the next weekend it rained non-stop the entire weekend, and then half the leaves were gone. I still made the most of it and ended up going on 3 photohunts for beautiful autumn leaves.

I have to track my sleep forever 🙂

I reached my 3-year Fitbit anniversary on 26 May. More than anything else the Fitbit can do, I most appreciate the sleep tracker.

I’d been easily hitting my sleep goal of 7.5 hours, but I’ve really had to work at maintaining that this month. No idea why but I suspect it has something to do with my natural night owl tendencies.

More on this because I need to focus on sleep in my year of happy project for June as the theme is nourish.

What did you learn in May?

PS Thank you for completely indulging my love for all these photos 🙂

Let’s talk about hygge (2)

A little over a week ago I wrote part one of this post. We spoke about what hygge is, why you should care, and which books to read and podcasts to listen to if you’ve never heard about this concept before.

Have a read here to catch up.

This week I want to finish up with how you go about creating hygge.

First off, remember creating hygge, as with everything in life and organising, is a very personal and individual approach.

How do you create hygge in your own home?

Decide which room (s) to focus on.

I definitely want my lounge and bedroom to be super cosy because these two places are where I spend most of winter. Think about small changes you can make to cosy up your space.

Use colours to impact your mood

Change blankets and pillows to warmer, more luxurious colours.

Focus on lighting and good smells

Bring out the candles but never leave them unattended, especially if you have small children.

I’ve discovered that if the fragrance is subtle, I quite like certain of these reed diffusers. See top pic 🙂

Celebrate the season

Even if you don’t enjoy the cold weather, it’s here to stay for about 3 – 4 months, so you may as well enjoy the bits you can.

Get out the heaters and electric blankets, and plenty of real blankets too.

Buy/ make some hot chocolate, make soups, creamy pastas, casseroles, and food that celebrates the cooler weather. I look forward to enjoying soup when I go eat out with friends because many restaurants have a winter menu with thick, hearty soups.

Look forward to times of snuggling up on the couch with a good book and a mug of tea.

Choose 1 – 3 small things that you can easily do to make a difference to your mindset.

  1. Buy a tin of hot chocolate or speciality tea
  2. Get out the flannel sheets and pillowcases.
  3. Put more throws in the lounge for comfy TV watching or reading
  4. Make a list of comfort recipes to try (I had 6 on my list, but have already made 1)
  5. Last but not least, invite some friends over for pasta, or muffins with tea 🙂

A warning while you make your action steps

Don’t become overwhelmed! Keep it simple and remember, you don’t have to do a thing if you don’t want to.

Hygge is more about embracing connection and living in the moment fully, than it is about anything else.

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