How to use the one-minute rule at work

We’ve spoken before about the one-minute rule. We also talked about ways to use this rule at home.

What about at work?

Here’s how you can use the one-minute rule…

with your emails

  • if you’ve opened and read the email, and don’t need to refer back to it, delete it 🙂
  • if you need to delegate, forward it so that other people can work on it while you go through the rest of your inbox
  • decide there and then on your next action step and quickly type into the beginning of the subject line READ/ MEETING/ TALK TO ___ so that when you’re ready to work, you know exactly what to do next

in meetings

I like to write my meeting notes on the top 70 – 80% of the page and leave the bottom section for actions, OR sometimes there’s so much being said, I just write notes and later as we summarise, I allocate actions and I write the initials of the person in the margin. Now for the rule…

  • do your quick actions in one-minute bites immediately after a meeting
  • many actions are multi-step actions but you can always do the very first step even if that first step is just to allocate a block of time to work through the actions (“actions from XYZ meeting”)

with daily or weekly planning

  • if you’re a daily planner, start the next day’s to-do list page and keep it ready
  • as things pop up, add them to your list so you don’t have to keep it in your head or on random sticky notes in your notebook
  • the same principle works for weekly planning but since I don’t know if I need two more pages to close off the week or eight, I use a long post-it note for next week’s actions. When I’m then ready to make my actual weekly list, I have all my priorities in one place.

How do you already use the one-minute rule at work? Can you think of where you could use it?

How to use the one-minute rule at home

Have you heard about the one-minute rule? Even if you haven’t heard it referred to as such, I’m 100% sure you know of it.

What is the one-minute rule?

You take one minute to do something now rather than putting it on a list (mental or physical) to do later.

Why does the one-minute rule work?

It is quicker to take the time to do it now rather than in the long run because you have momentum.

Yes, it is sometimes annoying to take 60 extra seconds but I love thinking about my future self not doing something later 🙂

Let’s talk about some examples in your home:

Kitchen

  • Put food items away and wipe down the counter before having your meal
  • Take freezer items out when you think about your evening meal
  • After your shopping is packed away, take your reusable bags to your car or put next to the front door immediately. Don’t expect to remember them later – we all have friends with 27 bags in their kitchens that keep buying more when they’re at the grocery store.

Bathrooms

  • Spray down your basin and give it a quick clean with a sponge or those new-to-me cloths with microfibre on the one side and a scourer on the other.
  • While you’re at it, give your toilet a quick swish and swipe (a la Flylady)
  • Hang up your towels and put your laundry in the hamper immediately after showering rather than later

Lounge

  • Take a minute to straighten the cushions and put the remotes and coasters back in position rather than having to straighten up the following day.
  • Take all the mugs and glasses (and plates, if you allow eating in the lounge!) back to the kitchen.

Where do you use the one-minute rule at home currently? Can you think of some examples where this might work for you?

Are you using your Tendency?

If you follow me on Instagram, especially on my bookstagram account, marciareadsalot, you’ll know that I’m doing a project called #read21in2021, Gretchen Rubin’s 2021 habits project.

The idea is simple – you read every day for 21 minutes. The execution is not always that simple though.

Let’s talk through the Tendencies on a high level and see how each tendency might approach a project like this:

Rebel
If the Rebel decides that they identify as a reader, and they want to read more, they will change the project to suit them. My son told me it sounded fine but he would read for 25 minutes a day, not 21 minutes. He didn’t even keep it up for a week at first but he reads nothing for a week or two… and then he’ll read one book every day for weeks on end. Swings, roundabouts 🙂

Questioner
This person will need to understand why they’d want to do something like this project. If they can’t see anything they’d like to change about their reading life or why they might want to do such a project, they wouldn’t even start.

Obliger
The Obliger will stick with the project if they do it with someone and hold each other accountable, or if they buddy read specific books with a friend. If left to their own devices, they might battle with justifying the “me time” for reading.

Upholder
Upholders love a project. Since this project comes with 365 little boxes to cross off, even better. Once an upholder decides how they would approach this project, they would figure out the best time of day and get to it.

I’m an upholder. Upholders also need to constantly check in with themselves that they’re still enjoying things and that they’re not blindly following along.  

This year I’m reading non-fiction from my physical (mostly) and Kindle shelves.

Do you know why this is working for me?

I change the type of books – dense, action-oriented, memoir, Christian non-fiction, etc. – and never read two of the same type of non-fiction one after the other.

I also read for exactly 21 minutes and not a minute longer (I set a timer! isn’t this very upholder-ish?!) unless a few extra minutes will result in a finished book. This means I never get bored and the task doesn’t feel overwhelming.

 I swop around between physical and Kindle. If I look through my physical bookshelf and I’m not in the mood for anything on that shelf, I check my Kindle. Sometimes I even check Scribd – there may be a book I own which is in an audio format that I might prefer.

 In the 9 months I’ve been doing this project, I’ve already read 22 (of 113 total) books. I hope to make it 30 by the end of this year, and continue into next year to finally finish all the non-fiction on my actual, physical bookshelf.

Did you spy this book on the shelf above? 😉

This is a post bout a reading project but it’s really about any project or habit.

If you want to get anything done or create a habit, it’s important to eliminate your own stumbling blocks and figure out what might get your project/ habit moving again.

I do offer laser coaching Four Tendencies sessions so if you’re interested, email me and let’s get you set up. 

Meanwhile, do tell me how you’re using your Tendency in your reading life. I love to talk books and reading, and I love to hear from you!

The one time I’ll tell you to actually buy more

Let me tell you a quick story.

I have a slight irritation on a daily basis when I go down to the kitchen to make a mug of tea between meetings, make my sandwich for lunch or go cook supper.

I arrive in the kitchen, realise my phone could use a quick charge and both chargers are upstairs, one next to my bed and one on my desk.

I have a charger that lives in my car. My mother-in-law bought me a (seemingly boring) gift about 3 years ago – a USB car charger for my iphone – and it has been one of the best gifts ever. Tip – if you use an iphone, always make sure that the charger is iphone-certified so that after an update, it still works (I’ve made this mistake before and had to donate the then-useless chargers to android phone users)

Two weeks ago I had a thought – why don’t I just buy another charger and keep it downstairs?

I admit that my initial thought was – am I not being lazy by not running up and down the stairs to get one of the other chargers? Maybe… but laziness is not my biggest concern in life right now. I have the other problem – relaxing enough.

So I bought not one, but two additional chargers. As you see from the picture above, the desk charger is on its last legs.

While I’m a big proponent of considering your purchases and spending mindfully on the things that spark joy, I also think if the “spending out” will add to your happiness and decrease unnecessary stress, just buy the thing.

I remember someone (was it DesignMom?) saying once that she went out and bought six additional hairbrushes for her four daughters to use.

Which items do you (maybe) need to buy one or two more of?

For this last quarter, do you need a reset?


I shared on Instagram that I applied for a new job and got it! It’s a promotion and I have both direct and indirect reports, and while I’m loving it, it’s a lot. Especially since I’m still doing my old job until I recruit suitable replacements.

I decided that this is a good a time as any for a reset.

As Gretchen Rubin often says, the Strategy of the Clean Slate is powerful so I’m using this time to rethink how I want to move forward at work. In financial services, we’ve all been working way too much since Covid hit last March and I honestly think this level of intense work is unsustainable.

  1. Do you need a reset in the way you work?
  2. Do you need to move more during the day?
  3. Do you need to eat better and stock up on healthy snacks?
  4. Do you need better work boundaries for yourself and others?

(all of these are a yes for me too)


What about a reset in other areas of your life?

  1. Do you need to catch up on some personal medical or other errands  – dentist, gynae, haircuts? 
  2. Does your home need a bit of a refresh? As much as I clean and organise throughout the year, there is nothing like spring to inspire me to organise little spaces and get a few tolerations sorted. Earlier today I emailed the carpet cleaner and I’ll be booking the window cleaners soon.
  3. Does your exercise routine need a shake up? It seems that mine gets shaken up every 6 months or so even though it is not intentional. My existing Zumba classes have been fully booked for the last couple of weeks no matter how early in the day I book. I’m not a fan of just pitching and “hoping for the best” as some have suggested. I’d rather intentionally book elsewhere and know I have a space – that suits my upholder self much better. So I decided to lean into it (less stress!) and have just booked elsewhere for now. And look at my gorgeous view while I drive to the new gym…

If you need a reset, and you need some help strategising, that’s my super power so contact me when you’re ready for your laser coaching session.

Otherwise, comment and tell me where and how you’re resetting in your life.

How to have healthy sleep

It’s no secret that I love my sleep.

I both enjoy sleep and I sleep well. Some of it is personality, I think, but I do think I have some very good sleep habits too.

Whenever I put up my sleep stats on Instagram, I always get so many direct messages from people who say things like, “oh that must be nice” and “how do you sleep so much?”.

Well, I sleep a lot because I’ve realised that when I’m tired I won’t be as productive as I will be when I’m rested. Because when I’m up after a good night’s sleep, I’m a machine 🙂

Sleep also has many other benefits like being good for your mental health, stress relief, immune system, heart, good for managing weight. In addition, and this is a big benefit, it’s good for your memory, and helps you focus and concentrate. I also heard Lisa Genova on a podcast say that deep sleep helps clear out brain waste which prevents Alzheimer’s.

Here are a few of my tips:

  1. Set a sleep goal. My goal is 7 hours 30 every night. I upgraded my Fitbit recently and while my Fitbit now gives me a sleep score, my sleep score is always better when I sleep more than 7h30.
  2. Sleep when you’re tired. Realise that when you’re tired, the very best thing you can do no matter how much work there is still to get done, is to actually sleep.
  3. Move your body. I sleep my best sleep on the days I have a good workout. It’s boring to say this but our mothers were onto something when they told us to go outside and play.
  4. Stop caffeine at lunch. This is not a problem for me, but I know many people who do not have good sleep habits when they have coffee after lunch. Dr Rangan Chatterjee, in his book, The 4 Pillar Plan, talks about how, at bedtime, about 25% of caffeine is still in our system. If you don’t sleep well, stop your coffee at 12 and see if it makes a difference.
  5. Avoid your phone before bed. Everyone gives me a hard time about this one but hey, if you want to sleep better, avoid your phone for a good 1 – 2 hours before bed. You can charge your phone at an outlet across the room. I charge mine next to my bed but it’s on the floor, face down, almost slipped under the bed. I also don’t look at Whatsapp after my phone goes dark (shortly after my work day ends). There is a downside to it but I’d rather have a few more messages in the morning than have restless or disrupted sleep.
  • How is your sleep on a scale of 1 – 10?
  • Do you have good sleep hygiene?
  • Do you spend time on your phone before bed?

If you want to work on these tips, all you have to do is start working on one at a time, track your sleep, and see how it is affected.

How to do a quick and effective half-year review

It might be that I’m such a big fan of reflecting and reviewing precisely because it doesn’t come naturally to me.

I recognise the process as valuable though which is why I take the time to do a half-year review every year.

Your review is only a 20 – 30 minute process but it will make you feel that you closed off the first half of the year and can focus afresh on the 6 months ahead.

What do you need?

  1. 20 – 30 minutes
  2. A drink of your choice – hot or cold
  3. Notebook/ bullet journal
  4. Pen

You could type into a computer or your phone but I recommend doing it with a pen and paper so that your brain slows down enough to process as you think through the questions.

Here are some questions to ask yourself. Use all, or just use the first 5 questions:

  1. What went well, and why?
  2. What could be better? How?
  3. What have you learned about yourself?
  4. What energised you? How can you bring more of this into your life?
  5. If you chose a word of the year, has it been guiding/ inspiring/ clarifying for you? How are you living out your word of the year? Do you need to change your word? Here’s your permission slip if you want to do that.
  6. Looking at your goals, have you made good progress and are you on track?
  7. Are there any goals you need to let go of? Let them go and be kind to yourself.
  8. Do you know why those goals were no longer motivating you?
  9. Looking forward… what are the 3 main things you want to focus on for the next 3 – 6 months?
  10. Do you have the necessary support? I would love to help you.

Reset and refresh sessions

  • I will send you a prep pack once I receive your payment which you work though and return to me 48 hours before your session so I can spend some time beforehand preparing.
  • We meet on Skype or Zoom, whichever option you prefer.
  • We will discuss what you want to keep in your life going forward and more importantly, what you want to let go of.
  • We might set new goals and develop action plans, or tweak existing goals to suit where you are right now.
  • My goal is that you leave the session encouraged, inspired and that you have clarity on the way forward.
  • The sessions are 60 minutes long and your investment in yourself is $75/ R1000 (previous clients get a discount!)
  • I encourage you to book another session in 6 months, but only if you think it will be helpful.
Contact me now to schedule your session. I work with clients all over the world so we will find a time that will work for your time zone.

Meal tip Monday – let’s talk hosting styles

I know that a lot of people just don’t ever have people over because they think they have to be a good cook or baker.

Wrong – you don’t.

I think it’s more important to know what your hosting style is and embrace it.

this friend loves the hosting but buys all the food

If you’re only comfortable buying food, then embrace it. I have hosted people by cooking and by not cooking. Recently I hosted book club and I really intended to cook and bake (from scratch!) but I was SO BUSY with work I knew I just couldn’t add anymore stress to my life.

So I bought crustry bread, a rotisserie chicken, salad and an apple pie which we had with custard. It was delicious and not at all stressful.

I’ve also hosted book club at someone else’s house who had a bigger garden (for physically distancing purposes) and ordered pizzas to be delivered to my friend’s house. I also ordered online shopping of dessert, salad and drinks and that was that. No stress.

this friend loves to bake, and baked both the Swiss roll and shortbread

If I really want to see people socially but we’re not very good friends yet, I invite people for tea and cake. I usually serve tea/ coffee and muffins, or I buy a pie from my local grocer. At Christmastime, casual gatherings are tea and Christmas fruit mince pies. So easy but still says, “I value your company and friendship and want to see you.”

However, if you like to cook and bake, then you embrace that too. Use the fact that you’re hosting to try a new recipe you’ve wanted, or invite people over as the impetus to try something new, kind of like inviting people over to spur you onto clean the house 🙂

By the way, if you don’t like to have people in your house, invite people over to a park. This is not my style because I don’t like the sun or the outdoors, but I know many who consider this method their favourite type of hosting.

What is your hosting style?

In South Africa, at the time of writing this post, only about half a million people are fully vaccinated. We are still meant to be meeting only outside, in well-ventilated spaces with physical distancing in place.

Meal tip Monday – Know yourself

One of the secrets to menu planning and meal success is to know yourself. But not only to know yourself, to accept yourself.

Let me give you a few examples:

  1. you might be a cook who likes leisurely weekend cooking sessions but hate the haste of weeknight cooking, or the opposite
  2. you might like the fact that you have to get a meal prepped and put on the table within 30 minutes because the torture is then done
  3. you might be a batch cook once a month and a heater-upper of food
  4. you might be an excellent assembler of random food (do you remember Cher in Mermaids?!)
  5. you might be an excellent orderer of food, or picker-up of convenience meals at the grocery store on the way home

Why is this important?

You know what works, you accept that this is who you are, and you remove decision fatigue thinking through options all the time.

I’ve shared before on the blog that my mother-in-law lives alone and hates cooking (although she’s good at it!) so she cooks four-portion meals for 5 nights every month, eats one and freezes the other three.

These meals change according to the seasons (soups and casseroles feature more in winter) but this system works really well for her.

She doesn’t concern herself with what other people are doing, or that others (like me) would be bored eating the same meal every Tuesday for a month. It works and that’s it.

I am a combination of a Saturday afternoon/ Monday evening leisure batch cook but I also like the competitiveness of getting a meal on the table in 30 minutes or less. I love variety (more on this later) so I like a combination of mixing up some freezer meals with one or two freshly cooked meals too.

The great thing is I know I’m never ever going to like cooking complicated meals so if I glance over a recipe, see that it’s complicated, I can swipe through with wild abandon. No, not for me.

What is your meal planning style? Have you accepted it yet?

I’m actually going through slight boredom with my meals at the moment. Any quick and easy winter meals that you recommend? I would love to hear because I’m tired of chilli con carne, curries and bolognaise. And if you have some tried and tested, easy chicken recipes, I would love those too.

Weekly planning – should you or shouldn’t you?

I started off with the question in the title because we are all different.

I can definitely say that weekly planning helps me in my life, but I recognise that we all prefer to do things in different ways.

If you’re very happy with your current non-weekly planning process, I’m delighted! However, if you feel like things could work a bit better here and there, then, as I always tell my coaching clients, test it and see. At the most, you’ve had two weeks that were more structured and a learning that the exact way you did it wasn’t optimal for you. But who knows? The opposite is also true – you might love something and never stop doing it (menu planning for me the last 15 years).

If you do decide you want to play with weekly planning, here are some ideas you can try planning:

  • meals (supper, or all meals) for 5 or 7 days – put down some ideas and pick from your list every day
  • exercise days – my gym requires that we book our classes to avoid capacity issues
  • connection time with family and friends
  • personal goals – like reading a book or working on your photos
  • house goals – organising your clothes
  • work/ side hustle projects

Please note all of these are just ideas – the thought of doing all of that might overwhelm you. Don’t let it. Pick what you want and leave the rest.

I know that Laura Vanderkam recommends one goal in three areas every week: work, personal, and relationships.

If you don’t like those three categories, choose your own 😉

Who’s ready to try weekly planning? Which categories are important to you?

Other posts on weekly planning:

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