Introducing my 2019 diary

my current diary

When I started looking for a 2019 diary, I fully intended to either get my current diary again, or go for a Moleskine or Legami weekly diary planner as I’ve had in previous years.

But alas, my current diary format was only available in a cover that did not feel very smooth to touch. I’m a very tactile person and I like a diary that feels good to touch, or at least doesn’t irritate me.

I’d just about eliminated everything and was ready to order my Moleskine online as I didn’t see any Legami diaries in store when something quite serendipitous happened.

Typo had a sale and I had a voucher!

I’d not been intending to buy a Typo diary because the standard weekly diaries have no lines (I need lines!) but when I went into the store, I saw 5 weekly diaries left (2 different covers) at 50% off, and my decision was made.

They were not my first choice but as I mentioned before, they did have my non-negotiables:

  • pretty cover that is lovely to touch
  • weekly format – horizontal preferably
  • lines and big enough for my handwriting
  • month to view with notes paper

And since I’m such a practical person, I couldn’t justify spending double that on another diary when this would work perfectly well.

Interestingly, once I brought my diary home, I now love it and can’t wait to start using it 🙂 It’s actually a 2018-2019 diary so I could technically start using it right now. If you’re curious, I’ll use the extra pages in the front for my bullet journal lists.

Here are some photos if you’d like to see inside:

Do you have your 2019 diary yet? And have you declared and scheduled your planning day?

Declare a day for annual planning

I read on Sarah’s blog where she said she wished we could have an International Planning Holiday where we would all take out our new diaries, transfer information and get all transitioned out of the old and into the new one.

Well, I was agreeing with her as I read and then I realised… I already do this!

My international planning holiday is not on a specific day, but does fall within a specific week of the year – the week between Christmas and New Year.

I love this week and have referred to it in the past as the best time of the year.

This is how I do my annual planning day:

  1. I choose a day during that week (26 – 31 December) where I do not have any socials planned because there’s nothing worse than feeling rushed. It’s usually on the 27th or 28th, but has been as late as the first week of January some years.
  2. I ensure that I have a good block of 2 – 3 hours to work on my diary. I have, in the past, gone to a coffee shop to do this planning work uninterrupted.
  3. I make sure I have all my gel pens and highlighters handy, as well as post-it notes (the proper stuff, not the cheap sticky notes) and washi tape.
  4. I write all the important dates in my new diary, and transfer in any other important information, like passwords. Don’t judge – it works for me.
  5. I write in all the school terms, both in my monthly view, and during the actual weeks.
  6. I get January all set up with scheduled dates, friend plans, etc.
  7. Lastly, I move some lists to my new bullet journal (like life admin, blog post ideas, etc.) or the notepaper in my diary, if there is notepaper, like the years I’ve bought an 18-month diary, but only started during the actual calendar year.

Important to note:

I may not have set goals by this time, or chosen my word of the year, but I do think it’s important (for me, anyway) to at least feel somewhat in control by having the week-to-week aspect of my life set up.

Do you declare a day for annual planning? Why don’t you block out the two hours right now to prepare your 2019 diary?

Do you have your 2019 diary/ planner yet?

 

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I’ve long spoke about embracing your paper-loving self.

I’ve also mentioned before that generally speaking, Js on the Myers Briggs are most likely to actually use their diaries. Ps buy them all the time but from mid-Feb they’ve given up 🙂

I asked in my Instastories a few weeks ago if people use diaries and it was a lot lower than I thought :0

All that said, if you do use a diary and you haven’t yet made a choice for next year, let me point out some things to consider:

  1. Do you think big picture or daily detail? Use weekly for bigger picture and daily for a detailed view.
  2. Will you feel guilty or overwhelmed having undone items on a daily basis? Weekly might be better for you.
  3. Is it important to have monthly planning pages? This is a not-negotiable for me. I have put down many diaries that don’t have a monthly overview and notes (I use these for goals) page.
  4. Is the space large enough for your handwriting? I have medium handwriting and many diaries have lines that are tiny.
  5. Prettiness is an important consideration too. I promise you, if you don’t like the look of your diary, you won’t use it consistently. I’ve bought only ONE plain black diary in all my years of diary buying, but I did jazz it up by putting my word of the year on the front.
  6. Price. I know that the cost per use is low if you actually use a diary, but I still can’t bring myself to pay exorbitant prices for a diary when I can get a perfectly good one for hundreds of rands cheaper. I have seen some South African ones for R700. I have the money; just can’t do it.

I’ve seen some beautiful ones this year but to be honest, I don’t think anything has matched my 2018 diary, which I do love! If you need a reminder, it’s this one.

I have settled on one though. In typical Murphy style, I then won a diary on Instagram (how cool and weird because I’ve only won two things in my entire life before this!). I’m hoping and praying it actually arrives in South Africa because it is gorgeous…. I’ve ordered other things from Singapore and Japan, and am still waiting for them to get to me since June….. and I desperately hope that this one arrives, and arrives soon. I’ll give it another month and then show you the one I bought.

Tell me, have you decided on your 2019 diary yet? Have you gone weekly or daily?

A small thing that made all the difference

A few months ago, to my utter surprise, I finished ALL my weekly goals and got my daily to-dos done without much striving.

Do you know what the difference was?

I worked from home 3 times that week and left my diary and goals notebook open on my desk all the time.

How is that a big deal, you ask?

I agree!

I didn’t think it was a big deal either but clearly it is.

Seeing my goals and to-dos visible on a daily basis without having to open notebooks and take them from my bag or box on my other desk made the difference.

I generally pack up and clear everything all the time which means I’m not reminded unless I consciously open the notebook and look at the page.

The reason I don’t do it all the time is that our nanny is in and out of my study, and when Dion works from home, he lets the kids into the study (I don’t let them play in here – this is a workspace).

I’ve since thought of a solution. I can simply ask the nanny to sweep and mop on one day every week and not go into the study on the other days.

That way, I can leave my stuff open and visible without privacy concerns.

I shared this story with you because you may not be getting to your goals just because you’re forgetting them.

A tech-y way to do the same is to take a picture and save it as your lock screen on your phone. Change this every week/ month. Or type into your notes and save the notes screenshot as your lock screen.

There are ways to keep our goals visible and front-of-mind; we just have to be a bit intentional.

Has this helped give you ideas?

How do you remember your weekly goals?

{Bullet journal} – what I’m bullet journalling these days

It’s been a while since I wrote a bullet journalling post so I thought I’d check in to:

  • tell you that yes, I’m still bullet journaling
  • share some of the pages in my current bullet journal (there is one page that deserves its own post so look for that next week)

Quotable quotes

I still think of my bullet journal in terms of planning pages and “useful lists” pages.

The planning pages I have in this bullet journal are the following:

  1. Monthly review
  2. Goals brainstorm
  3. Weekend to do list
  4. Work from home list (it’s a daily to-do list I use once a week)

When I had a quick squiz through a bullet journal post I wrote last year, I noticed that everything is still 100% accurate and…. that I probably need to start a life admin page again. On the bright side, there is nothing I need to put on the list for my car (insert dancing lady emoji here) 😉

Another change is that I have a separate small notebook (just a bit bigger than A6) for my weekly goals accountability chats with Beth. I used to always keep a separate notebook in years past and I must say, I love having my goals in their own special book 🙂

Bullet journal

Some other pages I’m still using are:

  1. Blog ideas
  2. Podcast club notes
  3. Quotable quotes
  4. Things to talk to ______ about (I have a ton of phone friend dates and if I want to remember to ask/ tell my friends something, I refer to this list to be sure to ask about something we spoke about before)

One big change is that I now have a dedicated notebook (just an 80-pager) for all things books and reading.

I have a monthly page where I write down the books I’ve read (I still use Goodreads but it’s easier to take this notebook with me to book club or to use for my monthly reading recaps here on the blog), notes on the book club book, books to read for book club and I need to update my favourite authors’ pages again.

Bullet journal

Why the separate book bullet journal?

I like a thin bullet journal so I currently go through about 3 – 4 notebooks a year. I found that I constantly had to ferret out old bullet journals to reference my reading lists. It’s not a huge problem because I have a specified shelf in my study where they all live but it was a bit too inconvenient for these lists I reference very often.

(if you look at my Instagram stories, I often post snapshots of how this list changes throughout the month)

Now I’d like to hear from you.

Are you still bullet journalling? How do you use your bullet journal these days? Has anything changed from when you first started?

3 kinds of lists for your bullet journal

Do you know what I’m really excited about these days? It’s how bullet journalling has made it cool and trendy to write things down 🙂

When you write things down, it frees your mind for more big picture thinking and you don’t have to worry too much about the details because they’re written down so they’re not disappearing anywhere.

Here are 3 types of lists you could use to help manage your time effectively. You can make the lists in your bullet journal or download them from my website.

Master to-do list

1. Master list
This is a place for a “brain dump”, a place for ideas you might want to pursue in the future or possible projects you need to tackle.

You can work off one master list for months, like I do with my business or blogging ideas.

I also have a master list of things to do in the house. I write up a new list every year and I work on that list the entire year.

To-do list

2. To-do list
This list can be monthly, weekly or daily. I post a weekend to-do list to Instagram every weekend.

The difference between this list and the master list is that this one has a time deadline attached to it.

I have a monthly to-do list, which is really my monthly goals list. I keep this one with broad goals like go to the gym 8 – 12 times, a weekly to-do list with about 3-5 business tasks to get done and then my daily to-do list which spreads out those 5 tasks so that I have only 1 or so to do daily.

Sometimes 1 task is very big and takes a couple of days so I’ll leave a couple of smaller ones to do all on one day.

I want to caution you to only put a maximum of 6 items on your daily to-do list so you don’t become overwhelmed!

My checklist to live my best life

3. Checklist
This is a place with a list of items which you check/ tick off.

This list is ideal for anything you need to do regularly, like the order in which you do your photo backups, a list of weekly business tasks, travel checklist, shopping list, etc.

My favourite checklist used to be my “newsletter” checklist which walked me through a process of ensuring I repurposed every bit of the content I create. These days, the one above is my favourite checklist 🙂

Once you start using the correct list for the task at hand, you’ll be flying!

You can download a variety of lists in the free pack on my website.

Do you prefer to print out your lists or to write them into your bullet journal?

Choosing your 2018 diary

August, as well as being my birthday month, is also the best bookshop month ever.

It’s when the new diaries start appearing.

I’m very clearly a paper-embracing gal and I love a paper diary, but I have had lots of back and forth within myself on which diary to buy for next year.

If you’re on my newsletter list (if not, sign up here), I wrote about this when I sent out the mid-month newsletter.

Here are a couple of questions that might help you decide on your 2018 diary:

Am I a J or a P on Myers Briggs?

This is a fun one to start with and I’ll tell you why. Js actually use their diaries; Ps like the idea of using a diary but they don’t. If you’re someone who stops using a diary by mid- or end-Jan, are you perhaps a P?

(take the test here)

Do I prefer the A6, A5 or A4 size?

Is your diary going to stay on a desk, in which case you can get a big, hefty one, or if you intend to carry your diary around with you,  you may want to opt for a smaller size no matter how much you love the bigger one.

Do I like a daily, weekly or monthly planner?

I’ve seen very few monthly planners (literally just a month at a time with maybe a picture on the top), a fair number of weekly planners and tons of daily planners.

Is everyone really a daily planner? If you are, please tell me.

Then, the fun part, if you’re a weekly planner like I am

Do you need it to start on a Monday or a Sunday, or does that not matter? Do you prefer a vertical or horizontal layout?

I saw a lovely Joyce Meyer daily diary with a weekly review layout just before each week starts. I was this close to getting it 🙂

Do you need space for notes in your regular planning, at the back of the diary or not at all?

Yes, yes and yes again for me (see the Legami planner above). I do know that some people don’t need note space.

Do you like a month-at-a-glance page before the month starts? Do you need a goals page?

I like to have an overview of the month, preferably in a block layout, not just lines running down the page, and of course I like a goals page.

What about other features that will make you like your diary more?

Do you like a bright diary or something that won’t stand out? Do you need a pen loop? Do you like perforation so you can mark where you are in the diary? Do you like a bookmark? Do you prefer hardcover or softcover?

Which of the options above do you definitely know you need?

So many things to think about! I could be very happy with 3 different diaries 🙂 and hopefully, I’ll be able to make my final choice soon (confession, I’ve bought one but I haven’t opened it because I’m not sure… I don’t want them to sell out though)

PS I asked my husband (high J!) and these are his diary preferences:

  • neutral colour (but I convinced him to get a nice blue!)
  • daily planner with times going into the evening
  • month at a view
  • notes page

My new bullet journal – a grid notebook

I’m on my third bullet journal for the year, my sixth overall.

For this year, I’ve had a lined one, a dot grid one and then I was undecided between another lined one (a pretty purple one) or a grid notebook.

I decided to go with the grid notebook because I wanted to try all the versions of notebook (last year I used lined paper for two of them and then a blank notebook) paper so I could see what worked best…for me.

And the verdict?

I’m loving this grid notebook.

  1. It’s a Fabriano A5 grid notebook – made in Italy. South Africans, I bought it at Exclusives for R23. Yes, you read that correctly. They come in gorgeous, bright colours for such a great price.
  2. They had a spiral bound version about twice the thickness (and double the price – I think R48?), but since this one is travelling in my handbag on a daily basis, I didn’t want the spirals to get messed up, and I definitely want to finish using it by the end of December.
  3. I’m using my Staedtler triplus fineliners and the only Schneider Topliner I own because the paper is a nice firm 80g/sm that can hold these fineliners.
  4. I think a combination of the pen plus the grid makes my handwriting look neater.
  5. Also, I love making little blocks of exactly one grid next to my to-do list items.

There is possibly only one thing that could be better, and that is to have a non-scuffable cover. I’ve wrapped it in plastic to protect it.

What should you consider in a bullet journal?

size – I love an A5 size, but I’ve seen people use smaller and bigger notebooks

thickness – I like to change mine all the time so I love the 80-page notebooks because they last about 3 months. If you want one for the entire year, go bigger

paper – choose your paper depending on the size of your handwriting, and whether you naturally write in a straight line or not. Is that even an issue for you? It is for me? (I have since discovered I’m not a fan of light dot grid notebooks; I may be convinced if there are ones with a darker dot that I can try)

pens – on the more Kraft-type paper (the slightly brown paper), a gel pen works beautifully because it “sinks” into the paper. On a whiter type of paper, like this one, I find the staedter fineliners work beautifully. Of course you can use any pen on any paper (there are no rules!) but I know that I prefer a certain look to my handwriting with a certain pen on a certain paper 🙂

Tell me how you decided on your bullet journal

PS If you’re South African, pick up one next time you’re at Exclusives and let me know which colour you chose 🙂

7 ways to use project life cards aside from project life journalling

If you don’t have project life cards, you could quite easily cut cardstock to size (4 X 6) and use these same tips.

1.Labelling craft kits

I have, occasionally, put together some beading kits and once, an easy craft for kids. I bought wooden letters and packs of buttons from a craft store, added a jar of craft glue, and gifted that to some of my kids’ friends.

The project life card is the perfect size for a label on the one side, and one or two sentences on the reverse.

2. Gift tags

They are particularly lovely to use as gift tags on presents.

3. Conversation notes

This might confirm that either I’m super weird or very intentional. Let’s go with the latter, okay?

I sometimes use PL cards to keep notes of things I want to remember to chat to friends about so when we meet for tea/ lunch, I have a visual prompt.

I’ve also twice had meetings with teachers and I use a project life card to write down my thoughts so I don’t get sidetracked in the meeting. I hope I look organised and invested in the meeting 🙂

4. Speech preparation

My kids have started to do little speeches at school.

They’re allowed to use a card with keywords, so they use a Project Life card.

5. Scriptures/ affirmations

One of my kids was quite fearful about going to bed for a month or two, so Dion wrote out a scripture to be kept next to the bed.

If I want to be reminded about something, like “I can only do what I can do; I can’t control other people’s work”, then I write these not-so-little things on a PL card.

6. Labelling shelves

I change things in my house all the time. Not furniture, but the way things are organised. For instance, when the kids were at pre-school, we had a lot more space dedicated to casual clothes, because that’s all they wore.

These days we have a shelf each for school clothes because of the uniforms. And they only wear casual clothes for 3.5 hours every afternoon, and on weekends.

PL cards are easy to use, change labels and just stick on the shelf with Prestik.

7 . Love notes

Kendra just piped up from the lounge that we also use them to write love messages for each other 🙂

How do you use Project Life cards for non-Project Life purposes?

PS I really like this lady’s idea for a running list!

How my whole planning system fits together

This year I have three diaries/ notebooks going. I know what you’re thinking and I agree, three is probably too many but I’ll explain the intricacies below.

Shining Planner

Moleskine weekly diary planner

Bullet journal

  1. Shining Planner

I use the shining planner to review the month that’s just passed, and to set goals for the month ahead. It has a really thorough review and intention-based process. I use one of the pages not as it’s intended because I just do a list of all my goals for the month on that page.

I also love these prompts at the start of every week:

  • this week I want to receive…
  • I want to give myself the gift of…
  • I want to feel …
  • I am grateful for …

And your top 3 priorities  – personal and work – for the week.

For the rest of the week, I put in anything that has a scheduled time but that’s it.

—>>> Goals for the month, setting intentions for the week and top 3 work and personal for the week. These top 3’s are usually taken from my goals for the month, or something urgent that’s come up, like a geyser thing we had a few weeks ago.

This planner stays on my desk at home because it’s too bulky to carry around with me.

2. Moleskine weekly diary planner

This is my preferred diary format – a weekly horizontal down the left and on the right, lined paper for my lists.

(do you know how few diaries have a horizontal weekly layout? I’ve seen only 3 – this one, my beloved Legami and another spotted on the fly – I should do an instastory from Exclusive Books!)

I write those same scheduled things from the Shining Planner down the left side of this diary (standard things I would write out for the month, like Tues 6pm Barre, 7pm Spanish). If the nanny’s off work, I would note that down here, or if I’m working from home, I also note that down here. In other words, all appointments with others or with myself (upholder!)

The right side is for my personal and blog goals. Beth and I chat every Thursday night and set goals for the week ahead. So on a Thursday night of one week (say, 5 October) I write things down on the next week’s page (week starting Monday 9th October). Meanwhile, I still complete (mostly!) the current list for the rest of this week. If this is confusing, sorry about that. It makes complete sense to me because I’m just “pausing” the current week for 30 minutes to think about next week, without actually starting next week until it arrives. Make sense?

I usually put no more than 4 – 5 personal and 3 blog goals for the week ahead. These are all from my monthly goals. Sometimes they’re carried forward from previous weeks – it’s all okay.

If other things crop up, I can easily add it to either of the lists (I leave space) without feeling overwhelmed. Other non-goal things I add are usually appointment-making things.

3. Bullet journal

The only real planning that goes on here is my weekend to-do list and the daily to-do list I write when I work from home. That’s really it.

If you read this post, you’ll see I mention the goals review and goal-setting here too. This is just for a quick brainstorm, key points, etc. to jog my memory.

My weekend lists are my favourite things ever – I like a combination of out and about (I’m an extrovert), productivity (either in the house or on computer) and true relaxing (reading/ photos, etc).

The items on my weekend list are sometimes carried over from the Moleskine (finish a book, or finish editing photos, for instance) but are mostly new things. I never put house stuff on my weekly list because I work full-time and the only time I get to potter and organise is on the weekend, unless it’s to do a quick 10-minute organising project.

Then the whole thing repeats every week, and at the end of the month, on Goals Night, I do my monthly review and goal-setting.

And that’s it!

All that said, I’m already excited for next year because I decided I’m not ordering the shining planner so I’ll only have my diary (it’s looking like a Moleskine for now) and my bullet journal.

Has this helped anyone? Please let me know.

How does your planning system fit together?

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