We all have 15 minutes

One of the biggest organising myths is that you need a big chunk of time to organise anything.

That’s simply not true.

I actually don’t know many people who happen to have hours and hours free for the purpose of organising.

The thing is, with anything in life that is important to you, you have to make time. I wrote a whole book about this concept – get it here.

One of the ways you make time is by using up all the little bits of time throughout your day.

Even if you think you have no time, I guarantee there are bits here and there.

If you start looking for those treasured moments, you’ll realise you can get a lot more done.

I remember when my kids were just newborns I thought I’d never have time to myself again.

Then I realised that I had 5 minutes here, another 10 minutes there and so on.

I could read one article in a magazine in those 5 minutes and maybe even churn out a blog post in the 10-minute stretch.

All that time adds up if you’re ready to take advantage of it.

It’s the same with organising.

You may not have an hour to organise a chest of drawers but if you find 15 minutes a day for 4 days, you do have that hour.

A change of perspective = opportunities

Flylady says, “you can do anything for 15 minutes”.

Here are a few quick ideas:

• Straighten your cutlery and/or utensils drawer
• Edit and delete photos (one of my ongoing projects to use a “spare” 15 minutes) from your phone
• Declutter a pile of paper
• Tidy your handbag or wallet
• Organise your spices
• Declutter your recipe folder

See? There are indeed 15-minute slivers of time all around us if only we’ll just look for them.

Make a list of 10 or more quick organising projects you can do in 15 minutes and get started today.

Are you an all or nothing person? Do you tend to look for the big chunk of time versus the little bits?

Using the Kindle Notes Export function

or in my opinion, one of the best things about reading on the Kindle 🙂

I read a lot of non-fiction and I often want to blog about something or talk about it with someone (an unsuspecting friend!).

115 highlights! I know – I love this book 🙂 and I’m an Upholder

Since I started the book club, I do the same thing with the book club reads so I can print out all my notes to discuss at the meeting.

When I read physical books, I have post-it flags all over the book but for Kindle, I highlight everything I want, and then export and print out the notes.

Kindle sends the notes to your address on the record in both PDF and Excel format -it’s really cool.

But let me show you how.

I noticed that they look slightly different when you do them on the Kindle or from your iphone/ ipad.

From the iphone

Click the little icon with the lines and My Notebook opens.

Click the icon with the square and the arrow pointing up and at the bottom of the screen, Export Notebook to Email.

I just choose None under Citation Style (because I have no idea what that even means), and then Export.

The email opens and you can send it where you want so you can print it.

I think you only get PDF and Excel if you export from Kindle. Either way, have fun and keep making your highlights.

Do you have any tips and tricks for me with your Kindle notes?

My new bullet journal – a grid notebook

I’m on my third bullet journal for the year, my sixth overall.

For this year, I’ve had a lined one, a dot grid one and then I was undecided between another lined one (a pretty purple one) or a grid notebook.

I decided to go with the grid notebook because I wanted to try all the versions of notebook (last year I used lined paper for two of them and then a blank notebook) paper so I could see what worked best…for me.

And the verdict?

I’m loving this grid notebook.

  1. It’s a Fabriano A5 grid notebook – made in Italy. South Africans, I bought it at Exclusives for R23. Yes, you read that correctly. They come in gorgeous, bright colours for such a great price.
  2. They had a spiral bound version about twice the thickness (and double the price – I think R48?), but since this one is travelling in my handbag on a daily basis, I didn’t want the spirals to get messed up, and I definitely want to finish using it by the end of December.
  3. I’m using my Staedtler triplus fineliners and the only Schneider Topliner I own because the paper is a nice firm 80g/sm that can hold these fineliners.
  4. I think a combination of the pen plus the grid makes my handwriting look neater.
  5. Also, I love making little blocks of exactly one grid next to my to-do list items.

There is possibly only one thing that could be better, and that is to have a non-scuffable cover. I’ve wrapped it in plastic to protect it.

What should you consider in a bullet journal?

size – I love an A5 size, but I’ve seen people use smaller and bigger notebooks

thickness – I like to change mine all the time so I love the 80-page notebooks because they last about 3 months. If you want one for the entire year, go bigger

paper – choose your paper depending on the size of your handwriting, and whether you naturally write in a straight line or not. Is that even an issue for you? It is for me? (I have since discovered I’m not a fan of light dot grid notebooks; I may be convinced if there are ones with a darker dot that I can try)

pens – on the more Kraft-type paper (the slightly brown paper), a gel pen works beautifully because it “sinks” into the paper. On a whiter type of paper, like this one, I find the staedter fineliners work beautifully. Of course you can use any pen on any paper (there are no rules!) but I know that I prefer a certain look to my handwriting with a certain pen on a certain paper 🙂

Tell me how you decided on your bullet journal

PS If you’re South African, pick up one next time you’re at Exclusives and let me know which colour you chose 🙂

7 ways to use project life cards aside from project life journalling

If you don’t have project life cards, you could quite easily cut cardstock to size (4 X 6) and use these same tips.

1.Labelling craft kits

I have, occasionally, put together some beading kits and once, an easy craft for kids. I bought wooden letters and packs of buttons from a craft store, added a jar of craft glue, and gifted that to some of my kids’ friends.

The project life card is the perfect size for a label on the one side, and one or two sentences on the reverse.

2. Gift tags

They are particularly lovely to use as gift tags on presents.

3. Conversation notes

This might confirm that either I’m super weird or very intentional. Let’s go with the latter, okay?

I sometimes use PL cards to keep notes of things I want to remember to chat to friends about so when we meet for tea/ lunch, I have a visual prompt.

I’ve also twice had meetings with teachers and I use a project life card to write down my thoughts so I don’t get sidetracked in the meeting. I hope I look organised and invested in the meeting 🙂

4. Speech preparation

My kids have started to do little speeches at school.

They’re allowed to use a card with keywords, so they use a Project Life card.

5. Scriptures/ affirmations

One of my kids was quite fearful about going to bed for a month or two, so Dion wrote out a scripture to be kept next to the bed.

If I want to be reminded about something, like “I can only do what I can do; I can’t control other people’s work”, then I write these not-so-little things on a PL card.

6. Labelling shelves

I change things in my house all the time. Not furniture, but the way things are organised. For instance, when the kids were at pre-school, we had a lot more space dedicated to casual clothes, because that’s all they wore.

These days we have a shelf each for school clothes because of the uniforms. And they only wear casual clothes for 3.5 hours every afternoon, and on weekends.

PL cards are easy to use, change labels and just stick on the shelf with Prestik.

7 . Love notes

Kendra just piped up from the lounge that we also use them to write love messages for each other 🙂

How do you use Project Life cards for non-Project Life purposes?

PS I really like this lady’s idea for a running list!

How do I control all the paper?

One of the most popular questions I get is this:

How do I control all the paper?

I understand this question completely because I have a big yellow desk and when I get lazy, that’s the first area that goes out of control for me too.

The first thing you have to do is make decisions on what next for every piece of paper. I like using a timer because I’m naturally competitive (anyone relate?) and that inspires me to take action, and quickly too!

Before you start, gather the following items:

1. a timer (use the timer on your phone)
2. wastepaper basket
3. brightly coloured pen (I like a nice thick red gel pen)
4. notebook and/ or planner
5. post-it notes (the originals, not the cheap stuff)

Right, now you’re set!

There are only four actions you’re allowed to do once you’ve looked at each piece of paper. Don’t take longer than 30 seconds to scan the page.

1. Dump it

Throw it in the bin. The more ruthless you are, the less you have to file. Win-win!

If you only need one piece of information, write it down straight in your notebook or diary, and then throw the piece of paper away. Some of you are hyperventilating – you’ll be okay.

2. Delegate it

If someone else has to attend to it (husband needs to phone), write the action on the paper itself or on a post-it note and put that in a separate pile.

3. File it

Please do yourself a favour and only put paper in this pile if you absolutely need to reference it again. Just a quick statistic before you add anything to that pile… only 20% of filed papers are ever referenced again. Ahem.

Use your post-it pad for different categories. For example, when I’m doing my weekly paper sorting session, I use Household, Marcia, Dion and Kids as my categories.

4. Do it

Here I apply the two-minute rule. If you can do it in two minutes or less, do it right there and then. When I say “do it”, I mean either action it or schedule it to action later.

For example, if you’re working on your papers at 10 pm and need to make an appointment, you can’t phone right there and then, so write it on tomorrow’s to-do list or add it to your phone as a reminder. That’s within two minutes and it counts.

There you have it – the only four things to do with paper. If you stick to making decisions and taking action continually, your paper will be beautifully organised in no time at all. But remember, there’s no shame in the paper getting out of control now and again.

Is paper an area in your life that you battle with?

Is it the decision-making part, the sheer volume, the fact that you’re scared you may need it again? Tell me more.

Bullet journal 101 – most useful pages

If you haven’t seen the last post on bullet journal, have a read here to find out all the pages I use for planning.

Today, we’re going to discuss three of the most useful pages for me:

When I last
This is a page I picked up from browsing the #bulletjournal hashtag on Instagram. I took a screenshot immediately and kept it on my phone for a few months before trying it.

Basically, it’s to remind you of things you need to keep track of, but that don’t happen daily, weekly or even monthly.
I track when I colour my hair (I should do that monthly, but I do it when I can’t stand it anymore) and when I have my Brazilian Blowwaves done. I also started tracking Connor’s haircuts.

Any ideas you have for this page? Or ideas for me to use this page more?

This is not my reading goals page but just my monthly reading list 🙂

Reading goals

This is one of my favourite pages in my bullet journal.

I wrote out these goals at the start of the year when I thought of how I wanted my reading life to look this year.
I’m happy with the amount of reading I do but I wanted to get intentional about a few other things – books to re-read, how many Audible books, etc.

So I look at my list at the end of each month and I see how I’m doing. And then, of course, I make adjustments for the month ahead.

If you’re a reader, I highly recommend a reading goals list.

What were/ are some of your reading goals for this year?

Favourite author lists and the books I already have

This page started as an action from my reading goals page. And then I accidentally bought a physical copy of a book I have on my Kindle, and the page morphed into one where I tick off the books I own, and I highlight them once I’ve read them.

I’ve now trained myself to not buy books until I’ve checked my pages just in case I own a copy.

It’s so useful. If you have a bad memory for books that kind-of sound the same, make yourself a list of your favourite authors and the books you need to read from your physical or virtual bookshelves.

How do you keep track of the books you need to read from your favourite authors? Goodreads? Page in your bullet journal? Notes in your phone?

Which are some of your most useful pages in your bullet journal?

How I do menu planning, and what I cook for my freezer

Have you read my post on why you should consider menu planning?

 

I do my menu planning weekly but if you’re more of an all or nothing person, you might want to just plan a month’s worth of meals and get it all over and done with at one time.

Weekly or monthly menu planning for you?

I feel like I’m doing that thing with my kids where I say “cucumber or tomatoes?”

IMG_0929

A couple of ideas on ways to approach menu planning:

  • have a theme for each day: mince on Mondays/ chicken on Tuesdays/ vegetarian on Wednesdays/ fish on Thursday/ easy Friday (pizza/ eggs/ soup)
  • cook a certain number of nights and use freezer dishes for the rest
  • delegate certain nights to your spouse

How I do it

1. Generally, D does supper on Tuesdays and Sundays. The trick when you delegate is you are not allowed to say a single thing except “thank you for the lovely supper”. They will stop if you nag about anything. Tell yourself the kids will be fine without vegetables for 1 – 2 nights. I don’t write anything on my menu plan except “D”.

Sundays is usually toast with peanut butter, cheese, etc. and this is (sadly) the kids’ favourite meal of the week.

2. According to my daughter, we always have rice on a Monday (I checked my menu plans and turns out, she’s right 🙂 I haven’t intentionally planned it like that, but I do like rice/ pasta/ rice/ potatoes/ bread-based within my 5 meals.

3. We very rarely go out for supper because 1) I can whip up a pasta quicker than us getting ourselves sorted and to the nearest place and waiting for our meal 2) we prefer lunches out

4. I cook a lot on the weekends. Not every weekend, but about one or two weekends in a 5-week period. That feels about right to me. I may make 3 meals but I cook double so that’s 6 nights’ suppers sorted.

5. Leftovers. Don’t discount the leftovers. Those meals I cook on the weekends last longer than I anticipate because often we don’t have to have the 5th meal of the week because there is enough leftovers. Sometimes I’ve had supper out, sometimes D only wants half of his supper because he’s home later, and so on.

Meals that freeze well

Some people think potato or pasta doesn’t freeze well. I have done both and the meals are still perfectly fine. I think the trick is to not let it thaw forever out on the counter because your food will get watery (yuck!). I put it in the microwave to defrost it a bit for about 6 minutes (that’s two presses of the quick defrost button on my microwave) and then straight into the oven to crisp up.

  1. Cottage pie
  2. Baked pasta dishes. When you cook one dish to have “fresh” on the night, do another dish for the freezer. Put it in the casserole dish, put some cling wrap (Saran wrap) on the top, and into the freezer.
  3. Rice
  4. Curries
  5. Bolognaise
  6. Chicken a la King
  7. Taco mince
  8. Chilli con carne
  9. Chicken and broccoli casserole
  10. Soup and the rolls 🙂

and so on (share your ideas in the comments please)

IMG_0930

Do you menu plan? Weekly or monthly?

Do you cook freezer meals? Which ones are your favourites?

Why you should menu plan

I was chatting to a friend a few weeks ago and I told her that when things feel like they’re going off track, there’s one thing that I need to do: make a menu plan.

Today, let’s talk about why I do menu planning (I’ve been menu planning for 11 years now), and why you should consider doing so too.

Do you menu plan?

Good reasons to menu plan

  • it saves you daily decision time
  • saves you money when you use up all the food in the freezer and pantry, and stops you buying foods you don’t need
  • no stress about what to cook every night as even if you don’t feel like eating what you put on your menu, you know there’s at least 4 other options to choose from

I play a little game with myself and aim for sticking to the menu plan 4 out of 5 nights. Remember I’m not a perfectionist. Good enough is better than perfect.

How do you start menu planning

Note – please do this before you go to the shops to do your grocery shopping 😉

1. Go to your freezer and cupboards to see what food you have that you need to use up, and make a list.
2. Write out a menu plan for a week (if you do weekly shopping) or longer, using recipes to use up that food. Get creative.
3. Add any items that you need to your weekly shopping list and do your shopping. You may have some pasta and cans of tuna so in order to use them up, you might need a few cans of tomato.
4. Stick the menu plan to your fridge.

Now you don’t have to rack your brain every night wondering what to cook because you have a plan.

Another tip that will save you lots of time is to cook something on a Sunday afternoon. This meal is not for eating that day, but for freezing. I heard a podcast recently (I don’t know how she does it – an Aussie podcast) where the lady said she makes all the lunches for the week on a Sunday afternoon and while she’s doing that, she bakes muffins or bread. Brilliant!

When you have a busy day it’s easy to just defrost the meal and have a healthy supper on the table in minutes.

We went through a stage where we didn’t buy any meat for two months while we finished everything in the freezer and started on the cupboards. You see, we all get into a habit of buying the same groceries every week without checking if we really need it.

If you’re not already menu planning, I’d like to encourage you to at least start. Do so for at least a month, give it a good go and see if it doesn’t save you time and money.

And if you already do menu planning, then your challenge for this week is to only buy perishables and eat from your freezer and cupboards.

Are you menu planning?

Is there anything you’d like to change about your process? Do you have any special tips?

PS Look out on Thursday for how I do my menu planning and some freezer meal ideas

How I organise my Tupperware cupboard

My plastics cupboard had been driving me crazy for awhile. So when I asked for blog post suggestions and a follower asked me how I organise my Tupperware cupboard, it was just the motivation I needed.

Confession – I have zero pieces of actual Tupperware but I think we all call plastics “Tupperware”.

Ready?

Let me show you my cupboard and talk you through my process.

Here is the before pic. It’s organised but there is too much stuff.

The back of the cupboard opens to my dining room so I’ve always not put too much in there in case the cupboard falls open on the other side 🙂

1. Keep what you actually need

This is the stuff that was really bothering me. Far too many plastic containers when I  actually don’t have any babies. If it were up to only me, I’d keep only the 6 plates, 6 bowls and 6 popsicle holders for outside snacks in the garden or around the pool, and the two 4-division plates, simply because I bought those for my 3-year-olds at Duane Reed in NYC. Awww.

The kids and Dion told me they also need a few snack bowls for popcorn/ chip movie watching so I ended up keeping a few more.

2. Use square or rectangular containers

Round containers are a complete waste of space in a cupboard. If you have plenty of space, go for it. Most people don’t have an excess of space so buy square or rectangular so you can put more in the same space.

I mentioned this on my instastory but these are the only round containers I own, by choice. The bottom one is great for transporting soft fruit like a peach or nectarine, and we use the turquoise lidded ones for nuts. The ones on the left are from our restaurant takeaways

3. Store all lunchboxes together, both yours and the kids’ ones

I keep a plastic basket with my work food items and containers. Normally this wouldn’t make sense. Why keep cup-a-soup, milk, cheese wedges and cereals with other empty containers?

Because I don’t like hunting around for the stuff I use to pack my work food.

This way, everyone knows that those are my things and nobody touches them.

I do the same with the kids’ lunchboxes. We only use their lunchboxes for their lunches. They have two lunchboxes each – one standard and one smaller for when they don’t feel like taking lots of food. I completely follow their lead and only pack the quantities they tell me they want, and this way, everything gets eaten 99.9% of the time.

4. Containerise like crazy

I store containers with their lids on except for containers that “nest”.  (that one lonely purple lid is the friend to a container that was used without its lid on the day I organised this cupboard) This batch is the stuff I use All The Time so I keep them in a big plastic container and just pull it out as if a drawer so that I have easy access.

I tossed most of the tiny containers probably a year ago because I don’t have tiny babies anymore. These are the ones we still use and I keep them all in this big plastic jug. It’s useful because I can grab it out to poke through for the one I need, and then put back.

this was the “before” pic 🙂

I even containerise these because I can’t stand smaller stuff toppling around my cupboard. The ones on the left are from the Clutter Buster Rotation Station (I’ve had them for a good 10+ years :))

5. Store infrequently-used items at the back or on the bottom shelf

Here is the after pic. I use the things on the top shelf daily so I don’t have to bend my back…much to get to them.

Here is the pile that was decluttered. I could easily have another go, but let’s not freak them all out too much 🙂

And that’s it.

Not very exciting or Pinterest-worthy at all, but hugely satisfying when everything has a friend (a lid) and a place in the world.

Repeat after me – it doesn’t have to be perfect to be organised.

Hope this helps, CatJuggles.

Readers, let me know if you do any of these things. Which tricks do you use in your “Tupperware” cupboard? Will you tackle your cupboard this weekend?

PS Have you read The Husband’s Secret? I identify so much with Cecilia, the lady who sold Tupperware 🙂

Getting motivated, Four Tendencies style

Our theme for this month is refresh and what better way to make yourself feel great than to refresh some parts of your home or office environment, if that’s where you need it. Maybe it’s your schedule where you feel too busy or overwhelmed?

Flylady says, “you can do anything for 15 minutes”. I love this mantra and I repeat it to myself to get me moving with any task I find myself procrastinating.

You have to decide and take a little bit of action before anything will click into place. There is, unfortunately, no magic formula for organising success.

However, there are a few things that will help to get you going, according to your tendency.

If you’re not sure which of the Four Tendencies you are, you may want to take the quiz here.

If you’re an Obliger, make yourself accountable to people with a deadline, and you’ll get your task done. Make a coffee date with a friend, but only once you’ve done an hour’s organising.

If you’re a Questioner, make sure you have a good reason for what you want to get done. If you’re not clear on this, you’re going to battle with the execution thereof.

If you’re a Rebel, perhaps you’d like to remind yourself of your identity? You’re a strong, successful, accomplished person and you deserve to live in an environment that suits such a person.

If you’re an Upholder, you don’t have a problem getting motivated to start. You need to learn to relax. Put “relax” on your to-do list and reward yourself with relaxing activities for each item or two you get done.

Ideas for a mini refresh in the home

1. Top of bedside table
2. Bathroom vanity
3. Handbag
4. Make-up bag
5. Command Central (the place where papers multiply)

Ideas for a mini refresh in the office

1. Top drawer of desk
2. Do your filing.
3. Schedule payment dates for bills in your phone, bullet journal or planner.
4. Organise your desk.
5. Unsubscribe from newsletters (not mine!) for 10 minutes

Ideas for a mini refresh with your time

1. Block off a half day on the weekend to stay home and do nothing
2. Plan meals for a week (this saves you hours over the week)
3. Schedule a recurring phone date with a friend. It will save you the mental energy of having to decide when you will talk again.
4. Cancel a non-important meeting or move it to a time when it suits you better
5. Put an alarm on your phone to Go Sleep!

Whatever you manage to do, give yourself a pat on the back for a time of refreshing!

Where will you do a refresh in your home, office or time?

What’s your tendency?

(I’m an upholder)

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