How I get it “all” done

When people hear that I work full-time, am married, have twins and coach time management part-time, they often ask me how I get it all done.

First I laugh and then I realise that it’s a serious question.

The short answer is that I don’t.

Yes, I do a lot but the bigger question is what I don’t get done.

Let me explain and also help you to get it “all” done:

  1. Get very clear on your life’s purpose

I have a life mission typed out and I know my definition of success in life.

I also know my values. A quick secret – one of those values is not to have the laundry perfectly done (I don’t ever do ironing!), but it is to take action and just get the clothes clean.

Are you clear on your life purpose?

  1. Make friends with “good enough”

It’s better to have something done than to have it perfect.

If you’re cringing at that sentence, know that I used to be you. That was until I realized that trying to get the last 20% of any project perfect usually takes more time than the previous 80%.

E.g. If we were to make a picture collage, it would take just a few minutes to select photos and group them in a collage. The playing around to get the best configuration with the best background and font, and so on takes 3 – 5 times longer than just creating the initial collage.  If you organize a space, decluttering and arranging the zones takes less time than all the faffing afterwards to make it “Pinterest-perfect”.

There is a time and place for prettying something up – maybe for your children’s birthday party but for general sending out of occasional photos to family or just tidying your desk, that level of extreme detail is not necessary.

Do you know when 80% is enough in your life, or are you still stuck on being perfect?

  1. Make a To Not Do list

We all know there are 24 hours in a day and there is not enough time to do everything.

It’s far more important these days to know which things to leave on the To Not Do list.

  • In my business, I do only things that need my “essence” and delegate the rest to my virtual assistant.
  • In my personal life, it’s important for me to cook from scratch but it’s not important for me to peel and chop all the vegetables myself.

Can you see the difference?

  1. Decide where you want to use your time and don’t feel guilty about it

Be intentional about your time usage. If reading is your thing like it is with me, then don’t feel guilty about cuddling up with a book and a mug of tea every day for an hour after supper.

If you scroll Instagram to unwind, then be conscious that you’re doing that and own it. Admit that you want to scroll Instagram for an hour every evening, and enjoy it.

Don’t feel guilty about the time but know why you’re doing it.

Of course I do procrastinate sometimes by too much time on blogs or Instagram but since I generally get things done, occasionally if I slip up, I don’t beat myself up about it.

How about you?

Where do you want to be spending your time and why? Are you intentional about it?

  1. Take consistent action

Unfortunately getting things done is not going to just happen unless you take consistent action.

Whether it’s moving forward with a big leap or lots of little leaps, I try to take some action every day.

I’m fairly good at constantly reviewing where I am in relation to my goals weekly and monthly.

Do you take enough regular action?

To end off, let me leave you with one of my favourite quotes:

Besides the noble art of getting things done, there is the noble art of leaving things undone.  The wisdom of life consists in the elimination of non-essentials.

-Lin Yutang 

 

I’m curious.

What’s on your to not do list? (we all have one)

Where in your life have you let go of perfectionism?

My happiness project for March

Here’s my happiness project for February if you want to have a look.

So this month, March, my intentional calendar says this:

What’s working for you well so far in 2017? How can you replicate this in other areas of your life?

Well, a few things immediately came to mind:

  1. If I schedule “fun things” like book club and podcast club, they actually happen 🙂
  2. I’m reading a ton and that’s because I’m consciously leaving my phone to charge in another room, and of course, I always have a book ready to go on my phone too. My environment is set up for success in this area.
  3. When I batch things, the doing and thinking goes very well. This works mostly for kitchen things like cooking and making lunches.

So are there places in my life I can replicate these ideas?

My focus areas for March

Scheduling

  • Schedule all dates with Dion and the kids for the rest of this year.
  • Schedule weekly planning in my diary
  • Schedule quarterly dates with my university friends
  • Schedule quarterly dates with the supper club

Environment

  • Be very strict about no phone in the bedroom every night, not just most nights
  • Computer off at 10:30 Sun – Thurs

Batching

  • Write blogs on only one night every week without listening to podcasts so I fully focus
  • Do photos on another night

And that’s enough for March – I’ll report back in four weeks time.

What’s working well for you so far in 2017?

Can you replicate that in other areas of your life?

What I learned in February

I love doing these monthly round-up posts.

The only snag is I feel like I’m talking to myself and just to one other person 🙂 So this month, can I ask you to just write a little comment and tell me ONE thing that stood out about your month – good, bad, ugly, whatever. It’s so good to share.

This month has been interesting in that it’s the first month of My Year of Happy.

My focus was on relationships and increasing connection, and here’s how that went:

  1. after getting lazy about Valentine’s presents and such, I actually bought one for D, arranged notes and chocolates for the kids, and for their teachers (when does the teacher thing stop?)
  2. D and I also set a small goal for the rest of the year – to do one thing each month for us. This month it was to properly talk every day, even if just for 5 minutes. And it’s been great not talking only about logistics 🙂
  3. I’ve had dates with both kids, and D and I went to see West Side Story.
  4. I’ve made time for friends. This one is interesting because I always do, but I think I’ve found the perfect comfort number for socials per week (2!), whether in-person or phone dates.
  5. I sent out three birthday cards (it’s a big birthday month), a get well soon card and temporary tattoos to my niece and nephew.
  6. I think the biggest change for me was this – because I was conscious about my month’s intention to connect more fully, the minute someone popped into my mind, I phoned/ whatsapped/ smsd/ made the lunch date/ tea instead of saying “I’ll do it later”. And I’m so glad I did because life is short!

Other things I learned:

  1. I love the cooler weather and really am happier and more productive when the weather’s not as hot. If you follow me on Instagram, you know that I love grey skies (#marcialoveswinter and #marcialovesautumn).
  2. Book club is a good thing. I started a book club and we had our first meeting on the first Saturday of Feb to discuss Big, Little Lies by Liane Moriarty.
  3. I discovered that we can access free ebooks and audio books through our libraries’ Overdrive app. Full post to come soon – I wanted to thoroughly test the system first.
  4. Podcast club – like book club, but for podcasts. I started a God Centered Mom Podcast Club with a friend. At the moment it’s just the two of us but it’s so easy. We agree which episode to listen to and chat every second Thursday evening for an hour on the telephone. If you live near a like-minded friend, you could meet at each others’ houses for tea but alas, she’s in Cape Town.
  5. My head is much clearer when important things are either done or scheduled. I had some financial things to finalise, all my medical stuff to do and I scheduled a dental procedure for next week (which I’m not thinking about at all :))

Did you have a focus for this month?

What is ONE thing you loved/ hated/ learned this month?

The great nail polish post

Just to satisfy my own curiosity, I did a little nail polish experiment last year.

It was very interesting so I’d like to share the results with you today.

I tracked each time I changed my nail polish colour.

I already have a spreadsheet for all my photos so I just added another sheet for the nail polish. Number, brand, name, date and days across the top. I put a formula in the days column to calculate how long I left a specific colour on. No, it didn’t take long at all. Probably 5 seconds each time I changed my nail polish and two minutes to set up.

This was all in the name of Konmari.

In the book, she often does this thing to show people their hoarding tendencies. Like if you had 300 ziploc bags and you said you need them all because you use one every week to take your Friday doughnut to the office, even if you took one every single week, it would take you nearly 6 years to use up that stash, which is kind-of crazy.

So me with the nail polish.

I put on nail polish 85 different times, once every 4.29 days.

That sounds about right because most time I feel like a change every 4 – 5 days.

I used 16 brands and my top 3 were Essence (40 times), Rimmel (12 times) and Yardley (6 times).

The top right purple-grey is Serendipity

I used 48 colours, only 24 colours were used two or more times, and my top 3 colours were You and me (Essence), Serendipity (Essence) and Mint Tropics (Sinful). I feel like the navy blues need a special mention because I have two colours, very close in colour, both used 3 times (Yardley’s Urban navy and Anchor blue). Technically they take second place together.

These were the ones that made the cut. And already, I’ve decluttered 3.

So how has this information been useful to me?

  • First of all, I know which brands I like so if I’m ever torn between two colours and one of them is Essence, I’d go with Essence.
  • I probably only need about 20 bottles, knowing that I will buy a few throughout the year, but also that I toss out some and have my seasonal favourites. There’s also a bright red I wear only twice a year, both times for my Spanish exams.
  • If I don’t love a colour, I should probably just get rid of it, because it’s going to happen anyway next time I take stock 🙂 #sparkjoy

What is the craziest thing you track?

What, if anything, did you find most interesting?

PS The nail polish situation this time last year, and how to make your nail polish last and not chip

Memory-keeping: the system that works for me

Since this month is a month I want to focus on relationships, I thought I’d write one post to show you all about my memory-keeping, and at least I can then link to this one instead of the 5 or so on the blog 🙂

Cutouts

  1. I take tons of photos on both my camera and iphone, and use photos from both devices for my albums. I’m still partial to my big camera (Canon) but life is much easier with my iphone 6 since the quality of the photos is so magnificent. As they say, the best camera is the one you have with you. And I add, keep your big camera out so you’re more likely to use it.
  2. I do a 52-week photo project of the kids. This is my third year.
  3. I then choose 4 pics per child per month, and 4 pics overall. Because I take so many photos, I purposefully choose images for that are not from our 52 project pics. One day soon, I’ll just print the 52 photos for our album but that day has not arrived yet. These limitations have given me a lot of freedom.
  4. Then I do project life. Here’s how I used to do it and here’s how I now do it.
  5. The key to successful memory-keeping is being realistic about time and money.
  6. And here’s where I talk more about money because all of this stuff costs money so the key is to think about what will work for you.

How do you preserve your family’s memories?

What have you found is the most realistic method for you, both in terms of time and money?

If this is one of your goals for the year, join me for monthly accountability coaching to get your things done this year!

7 steps to a successful 52 photo project with your kids

Please note I have absolutely no skills in the daily photo projects and missed a good 4 months when I tried one about 6 years ago 🙂

However, I have done a successful 52 week project for two years now. I take a photo of both my kids together (except in one case when Connor was sick in 2015), preferably outside but that’s just because the light’s better.

Here are my tricks:

1. Decide to take the photo on the same day every week. It helps you and your kids (if they’re your subjects) remember. Kendra even told me last week that we should move the Sunday photo (as I call it) to the morning so it’s out of the way and I don’t disturb their playing in the afternoon. I’m happy to try anything.

2. Announce this day to your children and husband, and set a reminder in your phone and in your diary so you don’t forget. (I’ve still forgotten some days but I roll with it – see below)

3. Set very, very low standards. If you’re looking for perfection you’re going to be disappointed. If you get a sulky photo, great. If you get an Instagram-happy photo with 40 likes (that’s happened a few times this year), great. If you get one where they’re not even aware of you, great. The point is to get the photo. Also, the ones where everyone is smiling are not really interesting, are they?

4. Involve them. I ask the kids where they want to take the photo. One day Connor came to me to show me a place in the garden where he wanted to have the Sunday photo taken. I’ve also started asking them which photo they like best. The one they choose is the photo of the week.

5. Bribe your kids. I’m dead serious. I’ve never bribed with big things and sometimes they’re very agreeable all by themselves, but I do have to bribe during winter with a cup of tea and a few biscuits 🙂 Or I’ll say, “let’s quickly go take the Sunday photo, and then I’ll do X with you”

6. Be ready with your camera. Your kids are not going to hang around for you to get the settings correct or for you to find your camera. If the light is awful and you need to play with settings, do that before your kids get into position. They’re not going to wait around.

7. Have fun with it. If you’re going to keep up the project, you’ve got to keep the big picture in mind. Sometimes (most times) I have Canon photos and other times all I have is a quick pic in bad light with my iphone. It’s all good, and a black-and-white filter fixes many a bad photography moment.

Did you do a photo project last year? Do you plan to do one this year?

PS I also started a Sunday skies photo series and managed 32 of the 52 weeks. Generally, these photos are taken while I wait for the kids to get themselves outside 🙂

My dream file, and why you should make a vision board

I’ve had this flipfile for seemingly forever. It’s my pre-pinterest Pinterest 🙂

Basically, in the days when I used to buy magazines, I’d rip out pictures of things that I like or would like to have in a home and I’d file them in a flipfile.

I recently came across my dream flipfile when I was sorting out my study.

As I paged through I realised that a lot of the pages I’d torn out are now reflected in my house. Not that I have an airy loft but the feeling of that airy loft is reflected in such and such corner or the bright pop of colour is reflected in that room. So awesome!

Look at this selfie I took one night with the timer on my phone and tell me if it reminds you of something.

I didn’t even realise it at the time but I’m reading like the woman in the picture above. I only found my file a few weeks after this picture was taken!

I’ve always wanted a reading corner with a chair, table and a big window. And I’ve got it!

When we came to look at this house, we walked up the stairs and when I saw that corner, I had a vision of me reading, or Dion reading bedtime stories to the kids. The previous owner had this corner arranged very differently and I remember saying that I had plans for that corner the minute I saw it.

The point of all this reminiscing is just to remind me and you to keep pulling out those pictures and to make your vision board or dream file.

If you’re feeling stuck on goals this year, maybe you need to get your hands cutting and pasting. The physical nature of putting together your board may be just the thing to get you unstuck.

Have a go and let me know if it helps.

How to make a vision board – part one and part two and part three

Have you ever made a vision board?

PS Fun fact – I even made a vision board for babies!

PPS I’d love to have you join me on My Year of Happy

Really easy goal-setting

The thing with life (and with goals) is that you can make it as complicated or as simple as you like.

I try to not overcomplicate things so this system is, hands down, the easiest way to set goals for the year.

Have a notebook and pen handy, some quiet space and a nice cup of tea.

  1. Think back over the year that’s been and write down what went well and what didn’t. This could take up to an hour or longer, depending on how the year went.
  2. Then look forward and think about what you want for the year ahead. I like to really spend time getting clear on my vision, fleshing it out fully. This is also when I think about my ONE word for the year.
  3. Take a goals form (you can also use a notebook) and in each of the areas of your life, like Family, Health, Spiritual, Business, I write down 1 – 3 broad goals. My free Let’s Do This guide works well too.
  4. Now check each of those goals and make sure they align with your One Word or theme and more importantly, that you’re excited by them and that they feel authentic with who you are. E.g. One of my values is balance so if I have too many goals, I start to feel out of control and therefore, inauthentic with who I am. So if this happens, I go back to the drawing board to simplify some more.
  5. Make sure that your goals are within your control. E.g. with my business, I can only control my actions. Yes, I do set the intention to have x clients bringing in y money but the things I can control is how much marketing to do, in which ways, how often, etc. I can’t actually control the clients’ behavior. Does this make sense?
  6. Then choose 3 – 4 goals to work on for the first 90 days, schedule the work and get to it.
  7. A suggestion is to add one or two quick wins to get started so that when you achieve those goals, you’re motivated to persevere with the harder ones.

That’s it. Easy as that, your system is set up. Now you just need to schedule your goals and work your system.

Have you set any goals for 2017 yet?

If not, let this be inspiration for your weekend organising project. It’s never too late 🙂

Organising Queen’s recap of 2016

Ah, how I love this time of year – a time to recap the past year but also to set goals and intentions for the year ahead.

I do a truly extensive recap each and every year.

I use my own Let’s Do This guide, Susannah Conway‘s Unravelling the year workbook, the shining year life workbook and this year, just because it was there, I also added the Holstee reflection workbook.

And I check my spreadsheets, Fitbit stats, etc.

Dion asked me why I go through all this hassle and I said because I feel like I can close off the old year only when I’ve taken stock thoroughly.

Then it’s really easy to set goals and start the new year in a positive frame of mind, leaving the past in the past and looking toward the new year with hope.

Biggest (unexpected) change

Buying and selling a house. It was unplanned but a blessing nonetheless. I remembered anew how much I hate packing and unpacking. On the bright side, there’s been a lot of little corners and spaces to organise 🙂 And the view has kept me focussed throughout.

Family

We had a good year. Kids did well in school and adjusted to Grade 1 really well. We also had no problems with them adjusting to the new house except for a few “I hear strange sounds” within the first week or two.

We managed to take two holidays – yay!

Fitness and health

I only lost about a kilo this year but I have consistently attended my Zumba class on a Saturday morning and I feel fitter than I did this time last year. I did two Spanish exams which took a bit of a toll on my ankles but I made it. I reached my goal of 52 photowalks on the 29th Dec (shew!) but best of all, I maintained an average of 7 hours 32 minutes sleep in 2016. I’m a night owl so it takes concerted effort for me to prioritise sleep over getting things done 🙂

I did have a numb toe for about 2 months of the year which was really frustrating and scary too. I hope this winter doesn’t catalyse it again.

Fun

The photowalks goal mentioned above was both for fitness and fun. I made sure I took a photo on each walk, whether with the iphone or my Canon. I didn’t post them all but you can have a look at about half of them here. For the record, I’m not setting myself a goal like this for 2017.

I read a ton this year. In fact, 97 books –  it is the highest number of books I’ve read as an adult in a single year so yay me. I can (again!) give a big shout-out to Audible for 14 of those books and 3 of my top. My goal was 70.

I had 4 crafternoons this year – afternoons with friends while crafting and chatting.

Finances

Shocking. The money flew all around what with the house purchase and sale, and payments to lawyers, City of Joburg, handymen, plumbers and electricians.

On the bright side, it has all worked out okay but I really don’t like all this unbridled spending on (super) boring things.

Once the transaction is finalised on our old house in about 1 – 2 weeks, I will do a proper recon so we can move forward.

And that’s my recap!

I’d give 2016 a 7 out of 10, largely due to the house stress.

How was your 2016 on a scale of 1 – 10, and why?

Read more about the power of the annual review here.

My diary/ planner for 2017

Right.

So you all know I’m a big fan of the Shining Year planners.

I pre-ordered the diary this year too and it arrived just before Christmas. (if you’re ordering and you’re in South Africa, buy the digital version!)

It is gorgeous and colourful, and has nice, thick, non-bleedy paper for my Pentel gel pens. It also has some good goals pages before and after each month. As you know I do a Goals Night on the last night of each month and this will really help me to simplify my monthly goals review process.

There is only one thing “wrong” with it.

It’s huge. It’s more than double the thickness of last year’s diary and about 5 cm longer.

I can’t see myself carrying this diary to and from work daily, as I’m accustomed to doing with my yearly diaries.

I actually took it to church on New Year’s Day to test it out on a short trip and my shoulder was falling off.

So I know I won’t be able to carry it around on a daily basis.

I’m not going to buy another diary largely because everything is so big this year (Confession – I’ve looked). The 2017 version of the style I used in 2016 has awful covers and while I love the insides, I can’t bring myself to see those covers daily.

If you’ve read my post about choosing the perfect diary/ planner, you’ll remember I always say you’ve got to have something you want to use and that will inspire you to actually use it.

Do I just bullet journal on a daily basis while out and about, and keep my Shining Planner at home to update as and when?

What do all these people with the ginormous planners do? Do they leave them at home? Do they cart them around?

Also, if I had even the slightest bit of design skills, I’d just make my own darn planner. Because nobody makes exactly the one I want. Legami is the closest but I don’t think Exclusives got them in this year 🙁

What do you think I should do? What would you do?

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