Bullet journal 101 – planning pages

Thanks again if you took the bullet journal survey. If you still want to weigh in, go right ahead – I have one more post planned besides this one, but if there are more questions left on the survey link, there might be a third post this month.

If you’ve never done a bullet journal and you want to try….but you feel intimidated by the fancy ones you see on Instagram (clearly not mine!), I’d say if you do nothing else but a few standard pages, your life will feel at least ten times more organised.

Take some time and think through your needs

  1. Do you think in terms of daily or weekly planning?
  2. Do you prefer to get things done during the week or on the weekend?

If you’re like me and you think of getting your stuff done over the course of a week, then you’ll do weekly planning. I actually still recommend this option to most people because it takes off the pressure from achieving something every day. I personally don’t mind if I have a day or two of slothfullness because I know I have 7 days to get things done; not only 1.

However, if you like to get a few things done daily, and you won’t beat yourself up about a few days of non-achievement here and there, then by all means, do a daily to-do list.

To sum up, these are the pages I suggest you pick from for your basic bullet journalling.

1. Monthly review of the month that’s just passed

Use my standard 4 questions – what went well? what didn’t go well? what have I learned? what can I let go of? Of course, you may add more if you want but we’re keeping it simple

2. Goals for the month

Keep it simple to 10 or so items. I think in categories so I have socials, family, fun, health, house.

3. Life admin list

This is a master to-do list and has all those things you currently need to take care of – hair appointments, car stuff, electrician, and so on. You could incorporate this into your goals for the month if you won’t get overwhelmed. I like them separate so I don’t feel drained when I look at my goals list.

4. My weekend to-do list

This is still my favourite list.

I make one every Friday evening and as I’ve written before, it has to have 3 categories. Please click that link so you can see a real person’s to-do list. It is not Pinterest perfect because it is a tool to get things done.

Fun fact – way back when (Dion and I have been married 22 years and we’re both strong J’s, and upholders, so we love planning), D and I used to make a little list every Friday evening on the back of a used envelope. I think I was too poor to buy cute (unnecessary) stationery back then.

5. Daily to-do list (my work from home list)

I cut out on my commute (a whole two glorious hours) when I work from home so I can either get more work done which is the case most of the time and especially the last 3 – 4 months, but at other times, I keep a list of things to do around the house during my breaks. I usually have about 6 tasks that are all super quick things to get done. Either that or I get some errands done.

If I don’t have a list, I find that it’s easy to simply scroll instagram instead of being productive.

6. Weekly list

I make my weekly list (because I do weekly planning) in my Moleskine planner. You can see the specific style of diary I prefer to use in the pictures on this post.

Beth and I chat every Thursday evening so that’s when I do my weekly planning for the week running Thursday to Wednesday.

I attach no schedule to these things at all unless they’re time-based activities, like my weekly flamenco dance class or book club.

Basically, I glance at the list every two days or so and do them when they suit how busy my day is, or not.

In case you’re thinking this is very “loose” of me, that is true, but over the years, I’ve more or less settled into a loose rhythm, like Mondays is my main writing night, Tuesday is dance class and reading when I get home, Wed could be photos or podcast club, Thurs is Beth/ coaching/ starting on a small thing on my weekly list (to build momentum),  Friday and Sat are reading nights again (that’s how I read so much) and Sunday afternoons are blogging, planning, reading 🙂

For your own planning purposes, which of the pages mentioned above would suit your lifestyle?

What I learned in August

August is a big month for me because it’s my birthday month and I always have friends over for a birthday lunch.

So here’s what I learned this month:

I’m really much, much happier in the cold weather

Johannesburg had spring happen 6 weeks earlier than it was supposed to. I was not a happy camper but the last two weeks it’s cooled down again. Yay to not being deprived of a “proper” winter.

I always feel I need to qualify my #marcialoveswinter statements with a few facts. In summer, any temperatures above 28 degrees Celsius means I get heat headaches unless I literally do not venture outside at all and drink 2 L of water. This is never possible (work/ gym/ church) so we have ourselves a little problem.

I’m getting all my organising done while it’s a bit cooler because I remember last year and how nothing got done because of the heat.

It pays to review your beginning of year lists

As part of my birthday review earlier this month, I read through my Shining Life workbook to see what I put down in those books at the start of the year 🙂

I sat with my bullet journal and wrote a new list of things I needed to make progress on. I have 9 things on my list, most of which I’d totally forgot about.

I love Barre180 class

One of those items was to try a Barre180 class and I made it to one last week, which I loved. I enjoyed the class so much so that I’ve extended my gym membership so that I can continue to go to that class.

On birthday parties

I need to possibly rethink this birthday party thing. Or just have two get togethers. So many people couldn’t come to the real lunch that my month was really busy catching up 🙂 I realise this is a good problem to have but possibly not for an upholder, as I now feel internal pressure to still connect with all the friends.

Have you taken the quiz yet to find out your tendency? I’ve really found such value in knowing my tendency that I can’t recommend knowing yours highly enough.

Over to you.

What have you learned this month? Big or small, I’d love to hear them all.

Here’s your permission to reward yourself

My default setting is usually go, go, go.

As such, I usually keep striving and reaching towards the next thing, without taking a moment or two to just enjoy having accomplished a goal.

I’m not great at the resting and rejuvenating types of rewards but I’ve become a lot better.

A large part of it is a monthly ritual I’ve put into place where I review what I’ve gotten done during the month.

I celebrate all by myself that I’ve done x, y and z, and that it was, indeed, an accomplishment. Since I’ve started noting down what I have done instead of what I haven’t, I’ve felt happier and more grateful for the good things in my life.

Why should we reward ourselves after we accomplish a goal or do something we’re proud of?

It helps us to mark the occasion, take stock and celebrate properly, which in turn, motivates us to keep at it.

Your reward should ideally be in proportion to how much work you put in to get something done.

I always tell people – it may not be the best use of your time to take a 15-minute break after organising your desk for 15 minutes 🙂 A great idea if you’ve just spent an hour filing – yes!

Here are some ways to reward yourself:

frugal

  1. have a bubble bath with candles and a magazine
  2. enjoy a cup of tea while you read a book
  3. get on the phone and chat with an encouraging friend
  4. spend time baking or cooking a recipe from your Pinterest board
  5. spend time being creative

material

  1. buy a little gift for yourself, whether physical like a nail polish or lipstick, or experiential like getting your hair done
  2. get that something you’ve wanted for a while, even if it seems frivolous, and especially if you’re usually an under-buyer
  3. go out for a meal with your family or friends
  4. buy a beautiful handbag
  5. have a movie or bookshop date with yourself

And then there are always rewards of the soul variety.

More than any of those suggestions above, I really want you to get comfortable with talking to yourself and saying all those things you wish others said to you. Give yourself the permission to say “well done”, “I’m proud of you” or “you’re a great mother” even if you never hear this from others because that is the greatest reward you could ever give yourself – the knowing that you are enough.

Do you reward yourself when you reach goals or finish projects?

Your amazing habits

IMG_1071

We all have some things we do that we don’t even think about.

These are our habits.

Hopefully they’re good ones and not habits we need to break.

The best thing about habits are that once they’re ingrained, you don’t have to expend mental energy to make those good decisions on a daily or weekly basis.

Here are some of my current good habits to give you an idea:

  1. drink 2L of water daily
  2. go outside for at least 5 minutes a day (you might have seen some of my instagram stories where I literally just stand outside, breathe and look at the view, listen to the birds, etc.)
  3. connect with someone every day
  4. focus on one thing at a time
  5. set my intentions by making an eat the frog list every day
  6. charge my phone outside my bedroom
  7. read before bed, and at any other time I can
  8. hug and kiss the kids, and say I love you in their love languages
  9. put things away; don’t just put them down
  10. be authentic

We always remember the bad habits we have so let’s flip that around.

Tell me about some of your daily, amazing habits.

3 things I do that help my productivity

I adored reading this blog post from Ramit Sethi. It’s one of my favourite blog posts of all time.

One of the main things that were insightful for me is that fundamentals are first, second is psychology and third are the details. Most people focus on the details when they actually need to start focussing on fundamentals.

Fundamentals are things like sleeping enough, psychology is being able to say no or set good boundaries, and the details are what type of notebook or app or calendaring system I use to plan my life.

In that post he actually says that we need to focus on those details only 10% of the time and I had an aha moment or two.

Because seeing the % split like that puts things in perspective, and also I’ve been subconsciously focussing on a lot of it already.

I thought it would be fun to share 1 thing in each of those areas that I do, and then you can share your things too.

Fundamentals

What I do: I sleep an average of 7 hrs 30 a night. You all know I diligently track my sleep because when I stop measuring, it all goes off track.

In this category we also have environment, soul care and exercise, in addition to managing your stress.

Psychology

What I do: I have very good boundaries and I know when to say yes and no.

Also in this category is knowing if you’re a time optimist or realist, and unplugging from social media when it starts being detrimental for you.

Those top two areas aren’t very exciting but they’re so very necessary.

Details

Well, you know I’m doing a hybrid this year of my bullet journal and my shining year planner. And then I added a gorgeous purple moleskine. My favourite pens are both Pentel energel and Pilot G2. Lately my absolute, super favourite pen is my metallic violet Pilot G2, which you have seen in almost all my instagram posts the last month or two 🙂

Over to you!

What do you think about the triad of productivity?

What are the things you do in each of those three areas? Very curious minds would love to know!

How I organise my Tupperware cupboard

My plastics cupboard had been driving me crazy for awhile. So when I asked for blog post suggestions and a follower asked me how I organise my Tupperware cupboard, it was just the motivation I needed.

Confession – I have zero pieces of actual Tupperware but I think we all call plastics “Tupperware”.

Ready?

Let me show you my cupboard and talk you through my process.

Here is the before pic. It’s organised but there is too much stuff.

The back of the cupboard opens to my dining room so I’ve always not put too much in there in case the cupboard falls open on the other side 🙂

1. Keep what you actually need

This is the stuff that was really bothering me. Far too many plastic containers when I  actually don’t have any babies. If it were up to only me, I’d keep only the 6 plates, 6 bowls and 6 popsicle holders for outside snacks in the garden or around the pool, and the two 4-division plates, simply because I bought those for my 3-year-olds at Duane Reed in NYC. Awww.

The kids and Dion told me they also need a few snack bowls for popcorn/ chip movie watching so I ended up keeping a few more.

2. Use square or rectangular containers

Round containers are a complete waste of space in a cupboard. If you have plenty of space, go for it. Most people don’t have an excess of space so buy square or rectangular so you can put more in the same space.

I mentioned this on my instastory but these are the only round containers I own, by choice. The bottom one is great for transporting soft fruit like a peach or nectarine, and we use the turquoise lidded ones for nuts. The ones on the left are from our restaurant takeaways

3. Store all lunchboxes together, both yours and the kids’ ones

I keep a plastic basket with my work food items and containers. Normally this wouldn’t make sense. Why keep cup-a-soup, milk, cheese wedges and cereals with other empty containers?

Because I don’t like hunting around for the stuff I use to pack my work food.

This way, everyone knows that those are my things and nobody touches them.

I do the same with the kids’ lunchboxes. We only use their lunchboxes for their lunches. They have two lunchboxes each – one standard and one smaller for when they don’t feel like taking lots of food. I completely follow their lead and only pack the quantities they tell me they want, and this way, everything gets eaten 99.9% of the time.

4. Containerise like crazy

I store containers with their lids on except for containers that “nest”.  (that one lonely purple lid is the friend to a container that was used without its lid on the day I organised this cupboard) This batch is the stuff I use All The Time so I keep them in a big plastic container and just pull it out as if a drawer so that I have easy access.

I tossed most of the tiny containers probably a year ago because I don’t have tiny babies anymore. These are the ones we still use and I keep them all in this big plastic jug. It’s useful because I can grab it out to poke through for the one I need, and then put back.

this was the “before” pic 🙂

I even containerise these because I can’t stand smaller stuff toppling around my cupboard. The ones on the left are from the Clutter Buster Rotation Station (I’ve had them for a good 10+ years :))

5. Store infrequently-used items at the back or on the bottom shelf

Here is the after pic. I use the things on the top shelf daily so I don’t have to bend my back…much to get to them.

Here is the pile that was decluttered. I could easily have another go, but let’s not freak them all out too much 🙂

And that’s it.

Not very exciting or Pinterest-worthy at all, but hugely satisfying when everything has a friend (a lid) and a place in the world.

Repeat after me – it doesn’t have to be perfect to be organised.

Hope this helps, CatJuggles.

Readers, let me know if you do any of these things. Which tricks do you use in your “Tupperware” cupboard? Will you tackle your cupboard this weekend?

PS Have you read The Husband’s Secret? I identify so much with Cecilia, the lady who sold Tupperware 🙂

Do you suffer from perfectionism?

If you’ve ever been for a job interview, you’ve probably been asked the most awful interview question, “what is your biggest weakness?”

At that point you probably want to position yourself in the best possible light so you frantically scramble and try to think of a weakness that’s not too bad.

I’ll confess that years ago when I used to go for job interviews I used to answer that biggest weakness was that I was a perfectionist.

It is a weakness and yet it’s a weakness that is seen as a strength by a lot of people because it shows great attention to detail and quality orientation.

Nowadays though, I would bite my tongue before admitting that trait.

These days, I could safely say I’m a recovering perfectionist but it’s definitely not something I’m in the least bit proud of. It’s something I worked very hard on for a few years and when I see it rearing its head, I reign it back and tell myself the truth.

Perfectionism robs me of living a full and happy life.

Do you think of yourself as a perfectionist?

I love this quote by Julia Cameron: “perfectionism is not a quest for the best. It is a pursuit of the worst in ourselves, the part that tells us that nothing we do will ever be good enough – that we should try again.”

How do you know if you’re a perfectionist?

You may be a perfectionist if…

  1. you think you’re the only person who can do something exactly right
  2. you don’t even bother to do something unless you can do it 100% perfectly
  3. you never ask for help because that’s a sign of weakness
  4. you’d rather not try than do something badly or failing at it
  5. you tend to notice others’ mistakes before noticing their strengths
  6. other people have called you a control freak

If you’re constantly striving for the elusive perfection, you’re never going to be happy to just be.

Your relationships will suffer and so will your productivity.

Perfectionism has also been related to illnesses such as eating disorders, anxiety, depression and a host of relationship and emotional problems.

As I said, I used to be a fully-fledged perfectionist until I wised up.

I had to learn to let go a little, lower my impossible standards and change my language.

When my twins were born, I realised very quickly that I could either have everything done to my exacting standards and never sleep, or I could relax those standards a bit so that things could still get done, even if not exactly how I would have liked, and actually have a bit of a life.

I also started telling myself, “80% is good enough” and it is. Most things in life are not a matter of life and death and we all need to realize it. I knew this from my years of delegating work to staff but it escaped my home life a bit.

That realization was freedom to me.

Are you aware that if it takes you double the time to “perfect” something when the first half was good enough already? I’ve just spent about 40 minutes writing this article. If I wanted to get it “perfect”, it would take another 40 minutes and nobody would even notice the minor differences.

That trend applies to most things in life and it’s just not worth it.

Are you a perfectionist? Is it something you’re proud of or have you already started seeing the limitations in your life?

PS Gretchen Rubin did a podcast recently on perfectionism which I LOVED. You can listen to it here (it’s episode 126 if you don’t use itunes)

Lovely things to do this year

I have some routines I like to do around my birthday every year which I thought I’d talk about and link to, so that you can be reminded to do them too, if you’re so inclined.

If your birthday’s at a completely different time of year, put a link to this post in your calendar, a week or so before or after your birthday.

If you’re reading on a mobile device like an iphone, tap the square with an arrow pointing up, copy and paste the link into your calendar.

Here’s my annual birthday routine:

1. Organise a celebration. I believe that every year on this earth is a blessing so I like to celebrate my birthday every year.

2. Do a birthday review. This year I changed one or two questions but the main 4 questions are the same as my monthly review: what worked well, what didn’t work well, what did I learn, what do I need to let go of?

As a reader mentioned in the comments last year, it is a brave thing to do, to face up to things may not have consciously considered, but it’s always good to take an honest assessment of things. If you need some hand holding as you do this work, please book a coaching session with me.

3. Make a list of lovely things to do this year. This is purely a fun list 🙂

I put things on this list like books I’ve always wanted to read, restaurants to try, fun things to do like take a photowalk with a friend to take photos of the jacarandas, things I want to do with Dion or the kids, and recipes I’ve wanted to try.

So far on my list I have to (finally) buy new frames because I’ve had my current frames for about 3 – 4 years (lenses have changed, but I kept the frames).

I also have some fun books I want to read, and I think I finally need to read the Total Money Makeover. I also want to listen to Andre Agassi’s Open.

Keep checking my Instagram because I’ll be sure to post my list when it’s done.

I have a friend who schedules a massage on her birthday, another who always takes a day’s leave to “think about her life” and still another who books all her appointments like gynae, eyes, mammogram in her birthday month. Fun, thoughtful and practical.

Please tell me about your birthday rituals and if you’re not signed up to my list yet, please do so if you want the free “lovely things to do this year” printable. My next newsletter goes out on Tuesday 15th.

Have you done your annual birthday review yet?

July project update and August theme – delight :)

Happy August!

My theme for July was refresh – you can read about the 7  areas I wanted to focus on in July.

Now here’s a confession – I completely forgot about one of them (number 3) because I didn’t write it down on my monthly goals list.

But 6 out of 7 is great. Technically, the window washing happens tomorrow but July was spent getting quotes. Though, if this company does a good job, I will just diarise and get them out every time the windows need doing. I can’t WAIT to see out of clean upstairs windows again!

And now, for August, my theme is delight.

How can I delight myself this month? How can I delight others in big and small ways?

Confession time – I chose this theme because it’s my birthday month.

This month I’m going to:

  • go get a massage (to think, back in the day, I used to have a massage scheduled every two weeks!)
  • get my hair done
  • declutter my shoes (yay!!!)
  • I already threw myself a little party
  • do my birthday review and set intentions for the year ahead (I’ll post on Instagram so make sure you check in with me there)
  • write down some fun things I want to do over the next year (I’ll send out this free printable in next week’s newsletter)
  • read some fun books
  • have about 6 friend dates 🙂
  • do nice things for 7 people

What is your theme for August?

How can you delight yourself this month?

If you’d like me to help you get clear on your goals and intentions for the year/ half year/ quarter ahead, I would be happy to do that. Send me a mail.

What I learned in July

This has been a full month of birthdays, holidays, and catching up at work.

It’s been fun to start and play with a new bullet journal

I’m using dot grid this time and it’s fun! Like blank, but more structured. My 3rd bullet journal last year was blank so this is the third type I’m trying out.

Speaking of bullet journals, are you signed up to my list? My newsletter’s going out later today and there’s a fun bullet journal survey in there.

If you’re on instagram and you use a bullet journal, please take a pic and tag me @organisingqueen so I can come see yours.

You can go to the beach and relax even without beach weather

Like last year, we mostly had cold, wintry weather at the beach. Last year, we spent 10 days there and had 2 proper beach days, while this year, we spent 7 days and had 1.5 beach days.

We watched Wimbledon, read books, played games, went for walks (11 in the 7 days!) and had fun connecting as a family. Of course we also had no internet 🙂

We need to rethink the party situation

My twins are very different – I have an extrovert and an introvert. They wanted different types of parties this year and it was so interesting watching this all unfold, knowing that one of the parties would not have suited me at all, but was “perfect” for her.

That said, I felt “on” the whole weekend and was knackered at the end. I told myself it’s just once a year, which it is, but I’m wondering how to still have the separate parties but make it easier on the family (mostly me!) all round. I’m considering having them on two different weekends, but we’ll see. I took only 1 picture of the first party so maybe having a friend or parent around to help? Dion wasn’t allowed as it was a girls only party!!!

Any suggestions would be very welcome!

And one last fun thing, dipping bowls make great change bowls or ring holders 🙂

What did you learn during July?

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