The week that was…weekly reflections 16… and OneDayMay

Autumn in Johannesburg 🙂
  • Today is Workers Day in South Africa. When we have a public holiday on a Sunday, the Monday following also becomes a public holiday. This is now the fourth short workweek we’ve had.
  • I just updated my budget earlier today – a task I hate doing but love when it’s done – and I noticed I bought 5 (!) notebooks this week. I think subconsciously I’ve been on the lookout for good ones because 1) I’m using a very pretty notebook with terrible paper at work (if I use a post-it, it pulls at the paper) and 2) I’m moving into a new bullet journal tomorrow when I do my April goals review.
  • My phone had a little accident this week and got fixed about a day and a half later. I am so happy I can take photos again!
  • I hosted book club at my home yesterday after 11 months, but more importantly, inside! It almost felt like normal having people inside my home again. Our April book was L A Weather by Maria Amparo Escandon, and it was a lot… a lot… a lot…
  • Then on Friday, Dion and I celebrated 27 years of marriage! Gosh, it feels like a lot and I guess that makes us solidly middle-aged now.
  • This month I’m participating in Laura Tremaine’s One Day May social media challenge. I’m going to try and do most of them on the blog but we’ll see – my weeks are generally work and nothing else – so I may revert to my Instagram like I did last year. I’m @OrganisingQueen. Today’s prompt is to start with a selfie.

Hope you had a great week!

The week that was… weekly reflections 14

Happy Easter!

a corner of my garden
  • In South Africa, we have four four-day weeks in April and May due to Easter, Freedom Day and Workers Day. This year, those four weeks follow one another which means two things:
  1. long weekends!
  2. work is squished into four days instead of five!

(instead of 20 days to do the work, we now have 16!)

  • I already felt this pressure this week but reminded myself that my self-imposed to-do list (#upholder) doesn’t make sense in a 4-day week and some things would just have to wait for next week.
  • We have started loadshedding again which is never a problem if they keep to the scheduled times as we can then prepare. But with all the rains and cold, it is just not the best time. I always think of people who don’t have enough clothes or blankets and my heart breaks. If you’re local, throw a blanket or two, an old coat or jacket, scarf, cap into your car and be on the lookout for people who need extra warm clothes as you drive around your city.
  • Have you seen the footage of the KZN floods? Devastating to think about all those people who have lost their lives and houses.
  • We also had Parents Evening this week which was madness. Queues of parents wanting to speak to each teacher. Eventually we decided who we definitely wanted to see, saw those teachers and left without seeing the rest.
  • This week I finished Perfect Tunes by Emily Gould, Never tell a lie by Gail Schimmel, and God spare the girls by Kelsey McKinney. They were all solid 4* and higher books, but I think Never tell a lie will have the most universal appeal. What are you reading?

Hope you have a lovely week!

2022 word of the year update – Q1

This year I chose a main word, delight, and two supporting words – balance and rest.

I’ve spoken enough about rest – how it wasn’t working and how I’m doing a reset.

But for now, let’s talk about the other two words.

I chose balance so that I would not work all the hours of every day and that my life would look more balanced. As my coaching client said so beautifully last year, I can enjoy my work without being consumed by it.

I set some specific actions for myself every week and month, and I’ve been sticking to them (#upholder). The other key thing is that I’m tracking my time. And yes, I ended the quarter on target for my work hours goal – yay!

As for delight, it has been just the thing to get me searching for moments of happiness on a daily, weekly and monthly basis.

I set goals every month and some of them have to answer the question, “what can I do this month to bring more delight into my life?

  1. If I feel lazy about going to take the picture, I remind myself, “delight!” and go do it.
  2. If someone invites me to have a quick coffee or tea at the office, even though my to-do list is always long, I remind myself, “delight” and say yes.
  3. If I have a choice between two books, I ask myself, “what will delight me more at this time?” and choose that one.

I listened to three delightful audiobooks this quarter too and can I just put forward the case that if you enjoyed a book the first time round, you are going to probably love it even more on audio if the narration is good. The three books are Mary Jane, Daisy Jones and the Six, and Rachel’s Holiday.

And that’s my word of the year update!

How has your word of the year been working for you? Do you need a reset on your word? Do you need ideas to keep your word top of mind?

2022 Q1 resetting the rest challenge

I knew going in that #rest22in2022 was going to be the hardest challenge for me.

Still, I thought I had it figured out but I realised after two months that I needed to reset what rest looked like for me.

I also saw an Instagram post on 7 types of rest, bookmarked it and when I had time, did a thorough review of why “rest” wasn’t working for me:

what was working?

  • weekend rest, probably because there’s more time
  • I can always default to reading because that is a daily habit

what was not working?

  • my workdays are generally too busy and yes, of course, I can find 22 minutes during the day but I really don’t want to move my end time beyond 5:45 – 6pm
  • I didn’t have a clear plan for busy workdays

Next, I reviewed the 7 types of rest:

  1. physical
  2. mental
  3. sensory
  4. creative
  5. emotional
  6. social
  7. spiritual

I then realised that I have 3 types of days and that I should identify some methods of rest that would work for each type of day so I have options.

My 3 types of days are:

  1. workdays, from home
  2. workdays, from the office
  3. weekend days

For example, during workdays at the office my social rest could be spending time with real, live people. During workdays at home, I can have physical rest by sleeping in and mental rest by taking short breaks during the day. During weekends, I can tap into each of those 4 rests except mental is not likely to happen.

Now that I have a plan, I’m going to intentionally incorporate these practices into my daily life.

Tell me, how has the #rest22in2022 challenge been working for you? Are you feeling more rested? Are you struggling with rest like I was?

2022 goals – a quarterly update

We’ve spoken a few times about setting quarterly goals which is a really nice way to take stock sooner than just every year and readjust your sails if necessary.

You might even like the idea of seasonal goals.

If you do set annual goals, now is a great time to reevaluate if you…

  • still want to continue as you have been doing
  • know what’s working well for you
  • haven’t even set goals for the year

When I took the time to write down what’s working well, what’s not going well and what I want to work on for the next quarter, I realised that things felt busy for a reason as a lot happened and went well. Here are some things I noted down:

  1. I read more than 30 books so far, and listened to a very fun audiobook at least once a month, like Mary Jane, Daisy Jones and the Six, and currently I’m listening to Rachel’s Holiday.
  2. We had four high school visits and we’re now ready to apply to high schools when the application portal opens.
  3. I’ve successfully carved out writing time every week (I’ve now had 12 weeks of successful writing time every Sunday).
  4. We took two family holidays – one just after Christmas til into the new year, and one during the March school holidays.
  5. The work from office transition is now going well and helping me to maintain reasonable work hours – yay!
  6. I started Spanish again this year and am loving it.
  7. I am up to date with Project Life from Sept 21 to Feb 22, am almost up to date on my holiday collages (two to go!) and enjoying my photography (delight is helping me!).

There are three things which have not gone well, one of which is friendship. I think that some of my friendships have fallen by the wayside. Some I feel inclined to tend and some I don’t. This is actually growth for me as in years past I’d take all the blame for any distance; now I realise that there are two parts to every relationship.

Still, I need to check that my friend dates are successfully scheduled now that the work-from-office situation is a hybrid one.

A few things I have as goals for the next quarter:

  1. check if my regular friend dates are still on the correct schedule and day
  2. send quarterly treats to my parents
  3. finish my collages
  4. apply to the high schools for both kids
  5. book next holiday!
  6. apply for passports!
  7. update my will (last one done when the kids were 7 months old)

How has the first quarter of 2022 been for you? Did you set goals? Are you going to start setting goals now? What worked well and what didn’t?

3 things I do that help my productivity

I adored reading this blog post from Ramit Sethi. It’s one of my favourite blog posts of all time.

One of the main things that were insightful for me is that fundamentals are first, second is psychology and third are the details. Most people focus on the details when they actually need to start focussing on fundamentals.

Fundamentals are things like sleeping enough, psychology is being able to say no or set good boundaries, and the details are what type of notebook or app or calendaring system I use to plan my life.

In that post he actually says that we need to focus on those details only 10% of the time and I had an aha moment or two.

Because seeing the % split like that puts things in perspective, and also I’ve been subconsciously focussing on a lot of it already.

I thought it would be fun to share 1 thing in each of those areas that I do, and then you can share your things too.

Fundamentals

What I do: I sleep an average of 7 hrs 30 a night. You all know I diligently track my sleep because when I stop measuring, it all goes off track.

In this category we also have environment, soul care and exercise, in addition to managing your stress.

Psychology

What I do: I have very good boundaries and I know when to say yes and no.

Also in this category is knowing if you’re a time optimist or realist, and unplugging from social media when it starts being detrimental for you.

Those top two areas aren’t very exciting but they’re so very necessary.

Details

Well, you know I’m doing a hybrid this year of my bullet journal and my shining year planner. And then I added a gorgeous purple moleskine. My favourite pens are both Pentel energel and Pilot G2. Lately my absolute, super favourite pen is my metallic violet Pilot G2, which you have seen in almost all my instagram posts the last month or two 🙂

Over to you!

What do you think about the triad of productivity?

What are the things you do in each of those three areas? Very curious minds would love to know!

First published 21 Aug 2017

Celebrate minor holidays and anything else too!

Last month was Valentine’s Day so I set the table with a red table runner, red placemats, white plates and candles.

I made a pasta bolognaise for something red, we drank pink lemonade and had heart-shaped salted caramel chocolates for dessert.

It was easy and simple, but it made me and my family happy.

Ireland

Tomorrow is St. Patrick’s Day. I haven’t figured out exactly what to do but I think this is the plan: green tablecloth and white plates, cucumber salad, pasta with basil pesto, creme soda-flavoured milk (Steri Stumpie for the South Africans) and apple yogurt from Parmalat for dessert.

And of course, I always wear green on St. Patrick’s Day. This year I will also be listening to Rachel’s Holiday, a Marian Keyes novel, on audio! Too fun.

Not the same thing, but related. Last week we bid a colleague farewell. When I heard that nothing had been planned, I tossed some cake forks and plates into a tote bag and, once at work, quickly dashed out to get a cake and some savoury eats. It really was not much effort but made a huge impact on her. I also got to thinking – why don’t I just keep those plates at work with some disposable forks, so that I can always be prepared for a celebration?!

Pre-Covid, I used to keep birthday candles in my work drawer to quickly pop them in a cake and sing Happy Birthday to colleagues. I don’t think we do that any more (!!) but the sentiment remains.

Celebrating is fun, even when low-key and can still be delightful.

My word of the year is delight, and celebrating these fun days makes me so happy.

Do you celebrate minor holidays? Please share some of your traditions.

You’re not alone when you ask this organising question

There’s one question I get asked by clients, friends and readers more than any other question.

It’s a question that makes me empathise with them so much because I know exactly where they’re coming from.

Marcia, I want to get organised but it’s all so overwhelming.

Where do I start?

There are different ways to approach this question but before we even start with the practical aspects, you need to do this:

First of all, relax and take a deep breath. Then get your mind in the right space.

Realise that organising is a process and that you won’t have a totally organised home in one hour, despite what you see on television.

Remember the home makeover shows have many organisers and stylists behind the scenes making the space look beautiful. You only have you (or if you’re really blessed, a friend or family member to help you).

Now that we’ve got that part settled, let’s talk practical.

1. Start with the area of your home that bothers you the most.

This is usually a space that you see when you first walk into your home, or it’s a space that you use all the time. If you feel drained when you enter your living room, start there. If you can’t bear to choose clothes every morning because your wardrobe is too cluttered, then that’s probably a good place to start. The benefit of choosing this area is that when you feel overwhelmed by the rest of the house you can go to this one space, look at it and feel inspired.

2. Decide what you want to have happen in that space.

Do you only want clothes in your wardrobe, or do you want shoes and handbags in there too? If you’re not sure what you want, it’ll be easier to let your standards and boundaries slip and, before you know it, you have a disorganised space once again.

3. Declutter

You can’t organise clutter. Get rid of everything that shouldn’t be there. You may need to move some things to other rooms and some things may need to move right out of your house!

4. Organise what’s left according to your personality and style

Not everybody is a minimalist. Some of us need to surround ourselves with our treasures. It’s all okay.

Your system works as long as you can find what you’re looking for relatively quickly (within a minute).

5. Maintain

Last but not least, do a quick, 5-minute maintenance session in each major space every week so that your space remains organised.

So tell me, where do you think you should start?

Monthly goals review – Feb 2022

Let’s walk through my monthly review together, shall we?

Here are my standard monthly review questions:

  1. what worked well?
  2. what’s not working and why?
  3. what energised me this month?
  4. what are my in-progress projects?
  5. how’s my word of the year working for me?

What worked well?

  • Reading – I stopped my Scribd membership for a month which means I used Libby and the actual physical library (4 books). I also read books on my Kindle (another 3 books) and two of the books on my bookshelf. At the time of writing this post, I haven’t finished the second physical book but I’m not rushing because I’m enjoying reading about personalities so much.
  • I did a Valentine’s supper for the family which they seemed to like, or maybe that was the chocolates for dessert 😉 I also saw my father in the flesh for the first time since Dec 2019.
  • I finished Project Life for December so last year is wrapped up but see in-progress projects below.
  • My work balance is holding surprisingly steady at not-crazy levels even though this was a hard month at work with lots of deadlines and staff off on extended sick leave.

What’s not working well, and why?

  • I still don’t feel like I have a good rhythm on the laundry situation. It feels like we need to do a load most days which I am loathe to do, but maybe that’s how we have to keep on top of it.
  • Our once-a-week cleaning service is still settling into its groove. I wouldn’t say it’s not working well, but maybe the rhythm needs to be more… clear. I should probably map something out on a big A4 piece of paper. It’s probably because I clean certain areas regularly and others as they need it 😮

What energised me?

  • Time spent with people – the client event last week, book club friends, other friends.
  • Listening to excellent audio books. This month I re-listened to Daisy Jones and the Six and it was 9 hours of pure delight. I want to listen to something truly outstanding every month. So far, 2/2 (Mary Jane and Daisy Jones).

What are my in-progress projects?

  • As I was wrapping up my December photos, I realised I am once again “behind” on my holiday collages. So I’ll be working on a collage every month besides my usual photo editing and Project Life. This will take me nearly the whole year to catch-up because I plan to go on 3 holidays this year too, but it’s a lovely “problem” to have as it helps me to remember happy holidays, play with images and listen to audio books or podcasts, all things I love.
  • Project Upgrade is going well and I finished three more upgrades for Feb – facecloths, kitchen cloths and the electric plug point in the lounge. I will only choose two for March because I’ll be back at the office two days a week and we’ll be on one week’s holiday – yay!
Delight

How’s my word of the year working for me?

In a nutshell, really well so far. It’s helping me choose books for pleasure over obligation, and also stop things that are not at all delightful, like walking out of that Zumba class.

How was your month?

What worked, what didn’t work, what energised you and what are you working on?

The week that was…weekly reflections 8

sunset leaving gym

Hello friends!

Do you know what this blog post means? I’ve been carving out time and writing for at least an hour and 15 minutes every single weekend for the last two months.

I’m so proud of myself!

It’s what I wanted when I started off this year and it’s helpful to know that after two weird years, I can still create a weekly writing habit and stick to it.

This week is also the week…

  • I walked out of a Zumba class after only 20 minutes (unprepared instructor and way-too-loud music) but I was rewarded with a gorgeous sunset (yes, that’s the one in the pic)
  • I attended a conference where I once again realised that all across our industry we are facing the same stuff but handling it in different ways. At that same virtual conference, I vowed that I will definitely not attend a virtual event again because, as an extrovert, I was exhausted.
  • I finished the book club book, Friends like these by Kimberly McCreight, which was not great. Too many unlikeable characters and way too many things going on. I also finished Everything happens for a reason by Kate Bowler, which was outstanding. Do give it a listen.
  • we visited a school for Kendra and were given a tour by an amazing young lady, a grade 10 learner, who taught me so much about optimism and resilience. Some kids really have an amazing mindset at such a young age.
  • that was full of hard things in the world – wars, deaths of too-young children, anniversaries of deaths – and I am thankful that I was able to rest and rejuvenate, and be out and about to counteract two days of staring at a screen with very minimal interaction.

How was your week? And, dare I ask, how was February?

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